(Hybrid) Program Coordinator - Center for Excellence in STEM Education

The Center for Excellence in STEM Education at West Virginia University is currently accepting applications for a Program Coordinator.

About the Opportunity

This position will serve as the sole administrative staff member supporting a small dynamic, interdisciplinary team of faculty and staff engaged in multiple NSF-funded STEM education research initiatives and supporting disciplinary faculty in additional grants, with a total portfolio of approximately $40M.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
  
• 13 paid holidays (staff holiday calendar)
  
• 24 annual leave (vacation) days per year or more based on years of service (employee leave)
  
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
  
• WVU offers a range of health insurance and other benefits
  
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
  
• Wellness programs

What You'll Do

* Assist the Director in managing, leading, and directing the operational, financial, and personnel functions for CE-STEM programs and services;
* Oversee and manage the day to day operations of core CE-STEM grant programs;
* Coordinate local professional learning workshops, colloquium, and community events including planning all event logistics (dates, location, catering, supplies, etc.) and serve as the primary point of contact for all events;
* Coordinate the production and dissemination of CE-STEM publications, such as newsletters and marketing materials;
* Collaborate with University Relations, acting as CE-STEM brand ambassador, ensuring all developed materials meet WVU Brand guidelines;
* Develop and maintain CE-STEM program websites, including CE-STEM, WVUt and CodeWV;
* Collaborate with faculty on their development and submission of grant proposals to ensure faculty understanding of a given solicitations requirements and ensuring ample time for proposals to be assembled, checked, proof-read, and submitted within the required deadlines;
* Coordinate subcontracts and sub-awards with external institutions and departments;
* Lead program/project management of individual grant awards and ensure that each project is proceeding according to agreed upon timelines, meeting targets and expectations, and adhering to established operating parameters;
* Prepare and/or present reports concerning data, activities, expenses, budgets, or other items affecting grant programs;
* Prepare, examine, or analyze grant award financial statements or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards;
* Report to Director regarding the finances of grant programs;
* Analyze grant award operations, trends, costs, revenues, financial commitments, and obligations to project future revenues/expenses, inform annual budget, or to provide advice;
* Provide advice and technical assistance with cost analysis, fiscal allocation, and budget preparation;
* Serve as liaison, representing WVU CE-STEM to stakeholders, outside organizations, and the community as assigned by the Director. Act as a central source of information on CE-STEM programs;
* Attend and participate in meetings on behalf of the CE-STEM;
* Deliver presentations at meetings or conferences to promote grant programs, exchange ideas, or accomplish specific grant program objectives;
* Manage full spectrum of faculty search processes including but not limited to participating on search committee, monitoring WVU Hire applications and coordinating all logistics for phone and on-site interviews as well as all coordination of the hiring process with Human Resources;
* Responsible for the direct personnel management of CE-STEM support staff and student workers, including recruitment, selection, training, evaluation, development, and discipline;
* Supervise the purchasing of supplies and services for grant programs through approved vendors and systems.
* Monitor internal procedures for fiscal and administrative policies, being sure to remain in compliance with institutional, state, federal and agency guidelines;
* Perform other necessary and appropriate tasks as directed by CE-STEM Director.

• A Bachelor's degree is required.
• Grant Development & Management - Demonstrated experience with grant proposal development, post-award management, and working with external funding agencies (e.g., NSF). Specific experience with research.gov preferred.
• Relevant experience will be considered
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, & Abilities

• STEM Knowledge - Ability to understand and acquire knowledge of fundamental STEM concepts and terminology.
• Fiscal & Budget Oversight - Strong skills in fiscal planning, budget management, and financial reporting.
• Communication & Leadership - Excellent oral and written communication skills; proven ability to lead teams, coordinate events, and serve as a representative of the Center.
• Technical Proficiency - Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and WVU systems such as MAP, Applaud, Mountaineer Marketplace, MyReports, MyExpenses, +kc and WRAP.
• Event Coordination - Ability to organize and execute professional learning workshops, community events, and conferences.
• Travel & Licensing - Valid driver's license and willingness to travel as needed to represent the Center.

Preferred Qualifications

• Program & Project Management - Minimum five (5) years of experience in program coordination, project management, or mid-level management.
• Supervisory Experience - At least one (1) year of experience in staff supervision, including hiring, training, and performance management.

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.