Executive Assistant

Why join us?

For nearly four decades, Holly Hunt has been the defining voice in modern luxury interiors. We offer exquisite furnishings, an unparalleled showroom experience, and unwavering service to the residential and commercial design trade. During that time, we've stayed true to our passions, values, and deep beliefs-that well-designed spaces enrich one's life experience, that quality of materials and craftsmanship can never be compromised, and that supporting our clients with the tools and resources to create beautiful environments is the ultimate reward.

Our purpose is to design for the good of humankind. It's the ideal we strive toward each day in everything we do. Being a part of MillerKnoll means being a part of something larger than your work team, or even your brand. We are redefining modern for the 21st century. And our success allows MillerKnoll to support causes that align with our values, so we can build a more sustainable, equitable, and beautiful future for everyone.

GENERAL PURPOSE

The Executive Assistant will provide first class support to the leadership of Holly Hunt. This person will provide high-level administrative support, office manager duties, and project management assistance in a fast-paced environment. This position requires a professional who has strong judgement, is well-organized, efficient, adaptable, and has a strong work ethic.

ESSENTIAL FUNCTIONS

• Heavy calendar management with independent decision planning based on priorities, which require forward-thinking & strategizing.

• Plan and coordinate internal meeting logistics, audio & video (Microsoft Teams) conferences, meeting rooms, catering, and guest arrival arrangements.

• Create agendas and PowerPoints for meetings and assist with creating, preparing and proofreading meeting materials.

• Coordinate and organize logistics for external functions such as conferences, receptions, and dinners.

• Handle all travel details including flight, hotel, and rental car with detailed itineraries.

• Submit and ensure payment of leadership business expense reports in a timely manner.

• Compose and format confidential and time-sensitive documents, reports, and presentation materials and act as a curator of corporate documents and records.

• Screen and respond to incoming calls and correspondence, acting as a "Gatekeeper" for the President and act as a direct liaison with vendors, customers, and/or partners.

• Manage the Office Administrator in day-to-day tasks to keep the office running efficiently at high standards.

• Oversee onboarding, offboarding, and space planning needs of office.

• Manage office budget.

• Conduct research and gather information to help answer questions and solve problems.

• Build and maintain relationships with team members.

• Works with highly confidential and proprietary information with the utmost professionalism.

• Assist with special projects as directed by President, which could include research, analysis, and collaboration on work related issues.

• Business travel up to 10% of time may be required.

• Performs additional responsibilities as requested to achieve business objectives.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

• Bachelor's degree in business or related field or equivalent experience.

• 5-7 years administrative support experience with a minimum of 2 supporting executive level positions.

Skills and Abilities

• Proficient in Microsoft Office Suite.

• Ability to work in a fast-paced environment and handle high-stress situations.

• Exhibit sound judgment and decisiveness while anticipating problems and taking initiative.

• Excellent verbal and written communication skills.

• Highly organized and detail-oriented with the ability to prioritize and multitask.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to perform all essential functions of the position with or without accommodations.

Who We Hire?

Simply put, we hire qualified applicants representing a wide range of backgrounds and abilities. Holly Hunt is comprised of people of all abilities, gender identities and expressions, ages, ethnicities, sexual orientations, veterans from every branch of military service, and more. Here, you can bring your whole self to work. We're committed to equal opportunity employment, including veterans and people with disabilities.

MillerKnoll complies with applicable disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact MillerKnoll Talent Acquisition at careers_help@millerknoll.com.