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Facilities Coordinator/Admin Assistant

YOH Services LLC
United States, Missouri, Hazelwood
May 14, 2025
Facilities Coordinator/Admin Assistant Category: Admin/HR/Accounting/Finance Employment Type: Contract Reference: BH-378055 Job Title: Facilities Administrative Assistant (Contract) Location: Hazelwood, Missouri Duration: Approved until year end, potential for extension Pay Rate: $25.00/hr. Schedule: 7:30 AM to 3:30 PM (flexibility required) Job Summary Coordinate service responses of facilities technicians to support safe and efficient operations across multiple departments. Responsibilities include reviewing and updating departmental procedures, work instructions, and preventive maintenance procedures. Generate maintenance documents as needed, ensure compliance with applicable standards, and provide system administrator services for the Facilities department. Desired Experience and Skills Excel: V-Lookups, charts, graphs, and slicer experience PO Tracking and File Management MS Outlook and Suite Email, Folder, and Calendar Coordination Experience in a regulated environment is a plus. Job Responsibilities Monitor/Maintain departmental work request inbox, documenting work orders for technician execution. Collaborate with departmental team to manage tasks and escalations efficiently. Track departmental budget, coordinate invoices, and interact with accounts payable for consolidated approvals with the department manager. Track work order status and creating reports in the Preventive Maintenance System, including setting up and maintaining electronic databases, inventory control, predictive maintenance work orders, and updating Preventive Maintenance Procedures Education and Experience High School Diploma or GED 3+ years of experience in documentation control. ISO 9001 and Quality System Regulation is a plus. Physical Requirements Able to lift 10-25 lbs. occasionally. Walk 25%, stand 25%, sit 50%, and type 40% per shift. Maintain excellent personal hygiene. Estimated Min Rate: $25.00 Estimated Max Rate: $25.00 Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply. Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process. For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship, potentially resulting in the withdrawal of a conditional offer of employment.