Accounting Specialist

Accounting Specialist, Full-Time, Non-Exempt

POSITION PURPOSE:

This position is responsible for Accounts Payable support, weekday cash office procedures, assigned reconciliations, act as back up and other support within the Accounting Department. This position supports Accounting utilizing a skillset that has great attention to detail, accuracy, understanding of Museum operations and not-for-profit Accounting. Performance of segregated duties and adherence to internal control procedures contributes to the audit requirement of safeguarding museum assets.

This position reports to the Director of Accounting.

PRIMARY RESPONSIBILITIES:

• Daily Duties
  
  
  
  • Accounting Department
  
  
  
  

• Supports Accounts Payable as follows:
  
  
  
  • Reviews and process invoices, check requests and employee expense reports.
  • Assists with pulling vendor invoices from vendor websites.
  • Assist with preparing and processing ACH payments, international wire transfers and checks.
  
  
  
  
• Vendor database maintenance including:
  
  
  
  • Deactivating vendors
  • Auditing vendors for 1099 preparation
  
  
  
  
• Purchase order maintenance
• Sort and distribute incoming mail
• Audit Bank of America credit card transactions
• Other duties, as assigned

• Cash Office - three days a week.

• Performs daily cash vault reconciliations.
• Prepare daily deposits.
• Prepare weekly change orders, as needed.
• Prepares and distributes courier per diems, as needed.

• Monthly Duties

• Assist with point of delivery sales tax information.
• Maintain approval routing rules and codes list.
• Assist with monthly utilities reconciliation.
• Pull required documentation for fixed assets.

• Other

• Maintain Accounting intranet page with policies and procedures.
• Supports Business Central user questions and training
• Complete assigned balance sheet recs quarterly.
• Follow the Museum's documented policies and procedures and uphold internal controls.
• Supports other accounting team members and acts as backup for other assigned duties within the department.
• Other projects and duties, as assigned.
• Consistent usage of the Racial Equity Lens in day-to-day operations.
• Yearly goal setting to support Racial Equity Roadmap initiatives.

QUALIFICATIONS (Education, Experience, Skills, etc.):

• 1-2 years experience in relevant Accounts Payable processing or training which provides a working knowledge of accounting procedures.
• Working knowledge of cash handling and accounting principles.
• Strong customer service and interpersonal skills.
• Ability to adapt to change.
• Strong organizational skills.
• Attention to detail.
• Speed and accuracy in processing paperwork and data input.
• Basic understanding of reconciliations.
• Basic computer application skills.

Position type: This position will be covered by a Collective Bargaining Agreement with AFSCME-CWU.

Pay: The hiring pay range for the position is $21.00 - $26.25/hour based on experience.

Benefits: A comprehensive medical/dental/vision plan, that can be extended to domestic partner, spouse, and children. DAM 100% paid Life Insurance, and Short/Long Term Disability. Generous sick and vacation paid time off and one personal day. Ten paid holidays. 403(b) Retirement Plan with immediate eligibility to contribute and those who meet the requirements after one year will qualify for the 3% non-elective contribution and 2% match program. A free RTD Eco Pass. Free Telehealth and Employee Assistance Program. Access to Headspace. Two weeks Paid Parental Leave. A free DAM Family Membership and perks. This position is based at the Denver Art Museum, which only has a pay to park option.

NOTE: The DAM prioritizes adaptability and a human-centered work environment. We are happy to consider accommodations to the position. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. We believe in cultivating an environment where there is diversity of perspectives, in hopes that we can all thrive in an inclusive environment.

We know that searching for a job can be stressful so we would like to give you an overview of the process to manage expectations. This role may require a [phone screen, interviews with hiring manager and or panel] that will be held [in-person at the DAM or video]. This position will close, and we plan to contact qualified applicants shortly thereafter. Our desire is to hire a candidate as soon as possible.

DENVER ART MUSEUM:

As an institution, we believe the Denver Art Museum is both a platform for and an amplifier of the voices of people of all races. We acknowledge that Black lives matter and communities of color - Latinx, Indigenous, Black, and others - have been underrepresented in art museums over decades, both internally and externally. We are committed to elevating all voices, artworks and perspectives and strive to support racial equity inside and out.

We prohibit discrimination against any person or organization based on age, race, sex, color, creed, religion, national origin, sexual orientation, transgender status, gender identity, gender expression, ancestry, marital status, veteran status, political service or affiliation, genetic information, or disability, as well as any other status protected by federal, state or local law.

We strive to provide a professional and positive work environment for our employees. The Museum expressly prohibits any form of employee harassment on the basis of age, race, sex, color, creed, religion, national origin, sexual orientation, transgender status, gender identity, gender expression, ancestry, marital status, veteran status, political service or affiliation, genetic information, disability or any other applicable status protected by federal, state or local law. Actions based on these or any legally protected characteristic will not be tolerated.

We encourage the freedom of gender expression and/or gender presentation. As an institution, we do not create barriers that may prevent any employee from expressing behaviors, mannerisms, interests, and appearances that represent their authentic personality or culture. Qualified candidates are expected to exemplify the DAM's internal values, which include being dynamic, respectful, inclusive, creative, and curious. The ability to maintain effective and positive working relationships with visitors, employees, volunteers, representatives of public and private entities, policy making bodies, and contractors is critical to the success of this position.