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Administrative Assistant

Texas Tech University
United States, Texas, Lubbock
May 16, 2025
Lubbock Administrative Assistant 41040BR Natural Resources Management Position Description Performs routine administrative support or technical program assistance work. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. Performs routine purchasing of materials, supplies, and equipment for a department or section; may collect bids, place orders, and follow up for payment within state regulations and university procedures. About the University Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world. About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories. Major/Essential Functions Obtain quotes from vendors for purchases. Route and obtain permissions for vehicle purchases. Work with fleet management in obtaining licenses and titles for new vehicle purchases. Submit, pictures, and quotes to Physical Plant for self-help project requests. Reserve charter buses and prepay hotel rooms for bus drivers each semester for NRM 1401 laboratory exercises taught at the TTU Junction, TX campus. Reserve hotels and process purchase orders for guest speakers and visiting business professionals. Collaborate with vendor services to set up new vendors in Techbuy. Reimburse participant travel on a purchase order. Emergency Action Coordinator for the basement of Goddard Hall. Manage inventory and surplus for all NRM items. Maintain and order copy paper, ink, and office supplies. Reconcile Pcard for NRM. Complete forms required for food purchases, federal equipment purchases, Independent Contractor forms, Sole Source purchases and Intended Use of Technology. Check balances in account codes for Pcard purchases and Purchase orders. Post Pcard purchases and Purchase Orders to faculty grant spreadsheets. Report on building maintenance work requests to Physical Plant. Coordinate new computer equipment with IT. Coordinate old hard driver removal and battery removal with IT. Complete Purchase Order requisitions for NRM. Receive all package orders for NRM. Check packing list against PO for all orders. Enter receiving for all purchase orders. Obtain and submit invoices for purchase orders. Manage United Supermarket discount cards. Manage Sam's Club Membership card. Manage NRM Departmental Pcard and check out to faculty and graduate students as needed. Work with Range Barn Manager, Faculty, and Grad Students on vehicle and equipment repairs. Maintain warranty on items purchased with a purchase order. Required Qualifications Completion of high school or the equivalent. Five years office experience. Additional education may substitute for experience on a year for year basis. Preferred Qualifications Accurate typing skills and the ability to learn recent programs quickly. Knowledge of Microsoft programs and TTU Banner. Ability to multi-task during peak times. Safety Information Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees. Occasional Duties Various duties as required. Does this position work in a research laboratory? No Special Instructions to Applicants Required Attachments Cover Letter, Professional/Personal References, Resume / CV Job Type Full Time Pay Basis Hourly Minimum Hire Rate 16.43 Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan. Travel Required None Shift Day Grant Funded? No Job Group Executive and Admin Assistants EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.