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Associate Director of Recruiting and Admissions - Smeal College of Business, One-Year Masters Programs

The Pennsylvania State University
paid time off, sick time
United States, Pennsylvania, University Park
201 Old Main (Show on map)
May 16, 2025
APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. POSITION SPECIFICS Associate Director of Recruiting and Admissions Office of Professional Graduate Programs - Smeal College of Business, Penn State University Penn State's Smeal College of Business seeks a dynamic, results-oriented, and collaborative professional to serve as Associate Director of Recruiting and Admissionsfor its residential one-year specialty master's programs. This is a highly visible, fast-paced role focused on strategic recruitment, frequent travel, event planning, and high-volume prospective student engagement. Key Responsibilities Lead recruitment effortsfor Smeal's specialty master's programs, with a heavy focus on domestic travel, Penn State campus recruitment (University Park and Commonwealth Campuses), classroom and club presentations, career fairs, and external university visits. Plan and execute engaging presentations, events, and information sessionsvirtually and in person, including frequent on-campus visits and periodic travel to major U.S. cities and international locations. Serve as the primary point of contactfor prospective students throughout the recruitment and admissions cycle-delivering personalized guidance via email, phone, Zoom, and in-person meetings. Build and maintain relationships with internal and external stakeholders to expand recruitment pipelines, including faculty, staff, alumni, and key partners at Penn State campuses and surrounding colleges. Manage application follow-up and yield communications, ensuring timely, effective engagement with prospective students through Salesforce, GRADS, and other systems. Provide operational and logistical support for admissions processing, onboarding, and international student documentation, ensuring alignment with University policies and timelines. Evaluate applications and credentialsto determine admissions decisions, financial aid eligibility, visa documentation needs, and transfer credit approvals, as appropriate. Hire, train, supervise, and assign tasks to part-time student assistants(up to 10 hours per week per student) to support recruiting and admissions functions. Collaborate across departments and programs to ensure consistent messaging and an excellent prospective student experiencefrom first contact to enrollment. Support and occasionally lead evening and weekend events, including open houses, webinars, and partner events. Qualifications Experience, preferably in graduate admissions, higher education, recruiting, or a related field. Demonstrated success in public speaking, relationship building, event coordination, and student supervision. Comfort with frequent travel-including 25-40% domestic travel and occasional international travel; evening and weekend availability required. Outstanding written and verbal communication skills; ability to adapt communication style to varied audiences. Strong organizational skills and the ability to manage multiple priorities independently. Proficiency with Microsoft Office and CRM tools; experience with Penn State systemssuch as Salesforce, LionPATH, and GRADS is a plus. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS Bachelor's Degree 6+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None BACKGROUND CHECKS/CLEARANCES Employment with the University will require successful completion of background check(s) in accordance with University policies. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITS The salary range for this position, including all possible grades, is $56,200.00 - $81,500.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICS Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAW Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belonging that supports both broad and specific equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines