Administrative Assistant

Job Details

Job Description

• Provide administrative assistance to medical staff leadership and the Medical Staff Office team for the region.
• Prepare and edit correspondence, reports, meeting materials, and memos.Manage calendars, schedule meetings, and coordinate logistics for medical staff events and committees.
• Organize and attend medical staff meetings and committee sessions.
• Prepare agendas, take and transcribe minutes, record attendance, and follow up on action items.
• * Maintain organized confidential meeting book records, and attendance
• Ensure all documentation is accurate, up to date, and stored in compliance with privacy regulations.

• Serve as a liaison between medical staff, hospital departments, Clinician Affairs Committees and administration.
• Respond to inquiries and route messages or issues to appropriate staff members.
• *Order office supplies, maintain inventory, and coordinate equipment maintenance as needed.
• Assist with onboarding processes such as scheduling orientations or distributing materials.

QUALIFICATIONS:

• High school diploma or equivalent required; Associate's degree preferred.

• 2+ years of administrative experience, preferably in a healthcare setting.

• Strong organizational, multitasking, and communication skills.

• Proficiency in Microsoft Office (Word, Excel, Outlook).

• Ability to handle confidential information with professionalism and discretion.

• Familiarity with medical terminology a plus, but not required.

Work Shift

Worker Sub Type

Primary Location Address

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.