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Foundations of Clinical Medicine Coordinator: Procedural Learning Experience

University of Georgia
retirement plan
United States, Georgia, Athens
May 24, 2025
Posting Details
Posting Details


Posting Number S13655P
Working Title Foundations of Clinical Medicine Coordinator: Procedural Learning Experience
Department AU/UGA MedPart-UG Med Ed (UME)
About the University of Georgia
Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
The Medical College of Georgia at Augusta University and the University of Georgia partnered to create a four-year medical school campus in Athens to help alleviate a statewide shortage of physicians that threatens the health of Georgians.

The AU/ UGA Medical Partnership combines the significant instructional and research resources of UGA, the birthplace of public higher education, with the expertise from one of the country's first, and Georgia's only public medical school, the Medical College of Georgia.

In addition to increasing the number of physicians in Georgia, the partnership is expanding research collaborations between AU and UGA, creating new insights into the prevention and treatment of diseases such as diabetes, heart disease, and cancer. Students have the opportunity to learn in small group class sizes, while having the benefit of being part of one of the largest medical schools in the United States.

Georgia currently ranks 40th in the nation in the ratio of physicians to population. It also faces a number of health challenges, including a high infant mortality rate and high rates of obesity and heart disease. Through expanded medical education and research, the AU/ UGA Medical Partnership is addressing these issues to improve the health and prosperity of our state.
College/Unit/Department website https://medicalpartnership.usg.edu/
Posting Type External
Retirement Plan TRS
Employment Type Employee
Benefits Eligibility Benefits Eligible
Full/Part time Full Time
Work Schedule
Additional Schedule Information
Monday - Friday, 8:00AM - 5:00PM
Flexibility may be needed at times.
Advertised Salary Commensurate with Experience
Posting Date 05/23/2025
Open until filled Yes
Closing Date
Proposed Starting Date 07/01/2025
Special Instructions to Applicants
A cover letter and resume should be provided with the application.
Location of Vacancy Athens Area
EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Position Information


Classification Title Student Services Paraprofessional/Professional
FLSA Non-Exempt
FTE 1.00
Minimum Qualifications
Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications

  • Bachelor's Degree.
  • Experience working with healthcare professionals.
  • Experience working in an educational environment.

Position Summary
The first two years of medical student training (the Foundations of Clinical Medicine curriculum) consists of two integrated tracks, medical knowledge-based (or contextual learning) and applied practice (or procedural learning). This position is responsible for coordination of the procedural learning content provided to students and primarily supports Clinical Skills (CS) training as well as providing support for training initiatives in Community and Population Health ( CPH), Evidence Based Clinical Decision Making ( EBCDM), Procedures, Ethics, Resiliency and Professional Identity Formation ( RPIF), and Interprofessional Education ( IPE).

The Foundations of Clinical Medicine Coordinator facilitates mission-critical processes and learning activities in the Medical School necessitating interaction and communication with students, faculty, staff, and administration. They play a significant role in managing, organizing, distributing, and achieving curricular materials, managing teaching sessions, overseeing student assessment and faculty evaluations, and support for patient-centered learning activities.

As part of a team responsible for entering, maintaining, and analyzing highly confidential data, they are expected to maintain strict privacy and are expected to cultivate, develop, and manage relationships with students, faculty, and fellow staff members. As a member of the Office of Curriculum, they should be adaptable to the constantly changing needs of the curriculum and students and are obligated to participate in their own life-long learning. Organizationally, this position reports to the Campus Associate Dean for Curriculum but primarily supports the day-to-day activities of the Director of Clinical Skills, collaborating with the Standardized Patient Coordinator and other clinical training faculty and staff.
Knowledge, Skills, Abilities and/or Competencies

  • Excellent written and verbal communication skills and can communicate effectively with multiple stakeholders.
  • Strong organizational and multitasking skills.
  • Excellent communication and people skills.
  • Proficiency in using productivity and educational platforms such as Google, Microsoft Office, BOX, Qualtrics, Zoom, D2L, One45, and Banner.
  • Ability to use discretion and judgment with confidential information.
  • Desire to work as part of a team.
  • Ability to provide excellent customer service.
  • Strong work ethic.

Physical Demands
Standard office environment with majority of work at a desk/computer.
Is driving a responsibility of this position? No
Is this a Position of Trust? Yes
Does this position have operation, access, or control of financial resources? No
Does this position require a P-Card? No
Is having a P-Card an essential function of this position? No
Does this position have direct interaction or care of children under the age of 18 or direct patient care? No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes
Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.
Duties/Responsibilities


Duties/Responsibilities
Support the Clinical Skills (CS) curriculum and serve as the first point of contact for day-to-day operations regarding procedural learning coursework.
Duties (include but not limited to):

  • Managing the CS curriculum calendar to ensure timely delivery of content.
  • Preparing for weekly CS teaching activities, including reserving rooms and managing supplies.
  • Posting CS content to the learning management system (D2L) and achieving data in BOX and OneDrive.
  • Assigning student groups to schedules including making changes mid-year.
  • Communicating with hospitals regarding weekly Year 2 CS hospital encounter schedules.
  • Collecting CS grades from educational or data collection systems (SimCapture, D2L, and Qualtrics).
  • Coordinating CS D2L and Banner grade entry and BOX/OneDrive archival.
  • Monitoring student assignment submissions, late grades, performance evaluations, and hospital make-up dates.
  • Being available for equipment dismantles and room clean up after teaching sessions.
  • Communicating schedule and curricular updates to students, when required.
  • Coordinating and facilitating faculty access to curricular schedules and content and assisting with electronic platform navigation.
  • Distributing mid-module and end of semester student assessments and faculty evaluations to stakeholders in curriculum evaluation management system (One45).
  • Coordinating and managing faculty development activities, as well as polling, scheduling, and sending calendar invites.

Percentage of time 65


Duties/Responsibilities
Provide logistical support for training initiatives in Community and Population Health ( CPH), Evidence Based Clinical Decision Making ( EBCDM), Procedures, Ethics, Resiliency and Professional Identity Formation ( RPIF), and Interprofessional Education ( IPE).
Duties (include but not limited to):

  • Helping to coordinate patient encounters.
  • Supporting D2L content arrangement and management.
  • Supporting One45 data management.
  • Supporting appropriate curriculum calendar construction and maintenance.
  • Supporting and facilitating faculty-led Objective Structured Clinical Examination (OSCE) assessment of student clinical competence.

Percentage of time 15


Duties/Responsibilities
Manage curriculum content scheduling and posting, assessment coordination and delivery (including proctoring), course number ( CRN) audit, and curriculum data entry/retrieval for the Offices of Curriculum and Registrar, as needed and assigned.
Duties (include but not limited to):

  • Building placeholders, arranging, and managing instructional content on D2L for all procedural learning content.
  • Building and maintaining an appropriate curriculum calendar for all procedural learning content.
  • Collaborating with the Curriculum Operations & Data Management Coordinator to ensure effective One45 coursework administration and appropriate access for students, faculty, and institutional stakeholders.
  • Archiving instructional content on D2L and BOX.
  • Assisting in the generation of Year 1 and Year 2 module reports, faculty hour reports, and curriculum management reports for the Campus Associate Dean for Curriculum and Registrar.
  • Assisting the Assessment Coordinator in exam building and administration, including compilation of post-exam student performance data and data communication for faculty review.
  • Working with the Curriculum Operations & Data Management Coordinator to collate and manage student evaluation packages, student/team assignments and student assessments, faculty/module evaluations in One45.
  • Assisting with the annual Office of Curriculum report.

Percentage of time 15


Duties/Responsibilities
Miscellaneous and other duties as assigned (include but not limited to):

  • Functioning as back-up coordinator for student exams.
  • Proctoring exams when required.
  • Representing and supporting Office Administration, as required.
  • Participating in data sharing for educational projects, measurement of program and service effectiveness, and assisting in the Office of Curriculum course number (CRN) audit, as required.

Percentage of time 5
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