Administrative Assistant 1

If you thrive in high-pressure situations and excel in a fast-paced clerical environment, then the Department of Health has an exciting opportunity for you. We are seeking an Administrative Assistant 1 to join our team of professionals in the Bureau of Statistics and Registries, Division of Vital Records. Your attention to detail, organizational skills, and motivation will be essential in helping the bureau effectively manage a statewide registry of vital events, perform fiscal management activities, and complete various administrative duties. Take the next step in your career and apply now to showcase your skills and talents!

As an Administrative Assistant 1 for the western region (Pittsburgh and Erie offices), your responsibilities will include serving as the branch office registrar for the registration of deaths and fetal deaths. You will also provide advice and counseling on various death registration issues and perform public relations activities by interacting with funeral directors and consumers in the branch office. Additionally, you will ensure that records requests are legally allowed and prevent fraudulent activity. In addition, you will serve as a backup to the branch clerks by providing in-person counter service to funeral directors and consumers seeking death records for funeral arrangements, insurance, and estate settlements. Furthermore, you will act as the branch's human resource liaison, ensuring that all necessary documents are submitted in accordance with regulations, communicating with prospective employees, and coordinating the onboarding process for new employees.

As the fiscal overseer of the branch office, your responsibilities will include monitoring and managing all financial aspects of the office. These duties will include preparing detailed reports, tracking incoming revenue, and ensuring that all funds are properly deposited. You will also be responsible for reconciling bank statements and serving as the purchasing coordinator.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.