Administrative Support Associate

University of North Carolina Charlotte

$35,212 - $48,417

United States, North Carolina, Charlotte

May 27, 2025

Administrative Support Associate

Please see Special Instructions for more details.

This is a time-limited position that is scheduled to expire 6/30/2026. Additional funding for this position is anticipated but not guaranteed. If the funding is received then the position will continue until approved funding has been exhausted. If the funding is not received then the position will expire on 6/30/2026.

UNC Charlotte Benefits Information: : https://hr.charlotte.edu/benefits

The finalist will be subject to a Criminal Background Check.

Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

The Search Committee will not contact references without first verifying permission with the finalist

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

Do not write 'see resume' on your application when completing the job duties section.

If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).

Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.

Please submit a resume and cover letter with your application.

These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Time Limited - Full-time
If time-limited, note appointment end date	06/30/2026
Hours per week	40
Months per year	12
Position Number	001822
NC Salary Grade Equivalency	GN06
Classification Title	Administrative Support Associate - Advanced
Working Title	Administrative Support Associate
Salary Range	$35,212 - $48,417
Anticipate Hiring Range	$35,212 - $44,015
FLSA Status	Non Exempt
Division	Academic Affairs
Department	College of Engineering (Col)
Work Unit	Mechanical Engineering and Engineering Science
Work Schedule	Monday-Friday 8:00 am to 5:00 p.m. Flexible work hours. This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor and Division approval.
Primary Purpose of Position	The role is to provide admin support to faculty, staff and students. Duties include purchasing, receiving, fund reconciliation, travel, and human resources activity. Primary point of contact for key request, room scheduling, work request, supplies and equipment, mail distribution, greeting incoming guests, support for assigned faculty which includes grant transactions and reconciliation, department funded student employment, assist/coordinate department events as needed and other projects at will.
Minimum Education/Experience	Required Minimum Qualifications: Graduation from high school; or an equivalent combination of education and experience. University Preferred Qualifications: Graduation from high school, or completion of its equivalency, and three years of office/clerical work experience; or an equivalent combination of training/experience.
Essential Job Duties	Purchasing, receiving, fund reconciliation, travel, and human resources activity. Primary point of contact for key request, room scheduling, work request, supplies and equipment, mail distribution, greeting incoming guests, support for assigned faculty which includes grant transactions and reconciliation, and department funded student employment, Assist/coordinate department events as needed and other projects at will. Primary point of contact for Recharge Unit Expenses
Other Work Responsibilities	Other duties as assigned
Departmental Preferred Experience, Skills, Training/Education	Three or more years of administrative support experience, preferably in a higher education environment. Ability to learn student employment, travel, and purchasing processes, and assist faculty with following those procedures. Prior experience with state or grant budgets is preferred. Knowledge of Banner or similar software preferred. Ability to take initiative, problem-solve, and organize. Must be team-oriented. Proficiency in Microsoft Office Products, especially MS Word and Excel.
Necessary Licenses or Certifications
Work Location	Duke Centennial Hall
Posting date	05/27/2025
Closing date	06/10/2025
Proposed Hire Date	07/21/2025
Contact Information
Special Notes to Applicants	This is a time-limited position that is scheduled to expire 6/30/2026. Additional funding for this position is anticipated but not guaranteed. If the funding is received then the position will continue until approved funding has been exhausted. If the funding is not received then the position will expire on 6/30/2026. UNC Charlotte Benefits Information: : https://hr.charlotte.edu/benefits The finalist will be subject to a Criminal Background Check. Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two *current/previous supervisors.* The Search Committee will not contact references without first verifying permission with the *finalist* Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment). Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Please submit a resume and cover letter with your application. These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Do you have three or more years of administrative support experience?

(Open Ended Question)
*
Do you have professional experience with making travel arrangements? If so, please explain your experience.

(Open Ended Question)
*
Are you proficient in Microsoft Office Products, especially MS Word and Excel?
- No
- Yes
*
Do you have experience taking initiative and problem solving? Please provide an example:

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents