Summer Intern

The University of Minnesota Press seeks an organized individual to work in a busy book publishing business office. This position provides administrative support to U Press staff. The ideal candidate will be detail oriented and is able to do repetitive tasks; self-directed (after training) and able to work well on their own, without having to always be told what to do; and will be proactive and will ask for additional work during slower periods.

General Responsibilities: Support the work of the University Press business team. Data entry and document scanning / compiling PDFs to pay invoices. Using Excel, compile data to prepare the data for upload and data entry. Update database records, scan contracts, royalty statements, and other documents. Update and maintain Google Sheets. Work with Adobe Acrobat to merge or split up PDFs.

This position will pay $18 per hour, and the ideal candidate will be available to work at least 12 hours a week.

Job duties include:

DOCUMENT PROCESSING (30%): Assist with processing invoices for payment, including looking up supplier IDs, compiling PDFs and emailing to the RIO Finance Cluster. Attach documents to database records and file on the Press server.

ADMINISTRATIVE SUPPORT (35%): Assist with supplier maintenance, including completing set up forms, requesting required documentation from suppliers, and emailing as directed to the UMN Controller team. Work with royalty statements and file on the server.

OFFICE SUPPORT/SPECIAL PROJECTS (35%): Update database records. Assist with annual royalty statement processing. Create royalty terms worksheets for data entry. Format sales reports for upload. Filing as needed.

Other projects as assigned.

Required Qualifications: HS degree or equivalent

Preferred Selection Criteria
* Familiarity with Microsoft Office (Excel, Word) and Google Drive
* Strong organizational skills
* Attention to detail and accuracy of data entry
* Thoroughness and proactive with follow-up
* Timeliness in performing work and attention to deadlines
* Strong written communication skills

Established in 1925, the University of Minnesota Press is known internationally for its innovative publishing in social and political thought, the arts and sciences, and psychological assessment including the Minnesota Multiphasic Personality Inventory (MMPI), the most widely used test of adult personality.

Pay Range: $18.00/hour depending on education/qualifications/experience.

Retirement plan options are available for Civil Service, Faculty, Labor-Represented, Professional & Administrative, and Temp Casual classifications. Learn more about retirement plans.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).