Executive Assistant

We are looking for an Executive Administrative Assistant to provide high-level administrative support to the President and other key executives within the company. This role involves managing complex calendars, coordinating meetings and travel, handling confidential information, and acting as a liaison between executives and internal/external stakeholders. The ideal candidate is detail-oriented, proactive, and possesses excellent communication and organizational skills.

Key Responsibilities

• Calendar Management: Efficiently manage and coordinate the President's and other senior executive schedules, ensuring timely appointments and meetings.
• Meeting Coordination: Organize and facilitate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
• Travel Arrangements: Plan and book domestic and international travel, including flights, accommodations, and itineraries, ensuring compliance with company policies.
• Communication Liaison: Serve as the primary point of contact between executives and internal/external stakeholders, ensuring clear and professional communication.
• Document Preparation: Draft, review, and manage various documents, including emails, presentations, and reports, ensuring accuracy and clarity.
• Confidentiality: Handle sensitive and confidential information with discretion and professionalism.
• Office Operations: Assist in coordinating office operations, including procurement of necessary equipment, vendor management, and logistics support.
• Project Support: Support special projects and initiatives as assigned by the executive team, ensuring timely completion and alignment with company objectives.

Qualifications & Skills

• Bachelor's degree preferred
• Minimum of 3-5 years of experience providing executive-level administrative support
• Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with virtual meeting platforms and other office software.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with all levels of the organization.
• Organizational Skills: Strong organizational and time-management abilities, with a keen attention to detail.
• Problem-Solving: Demonstrated ability to anticipate needs, think critically, and offer solutions to problems.
• Adaptability: Ability to work in a fast-paced environment, managing multiple priorities and adapting to changing demands.
• Professionalism: High level of integrity and professionalism, with a commitment to maintaining confidentiality.
• Occasionally work outside regular business hours to meet deadlines or support executive activities.

The estimated base salary range for the position is $35.00 - $40.00 per hour. The pay offered is based on many factors including, but not limited to, relevant education, job-related experience, skills and level of the position.

• Full-time employees will be eligible to receive the following benefits and additional compensation:

  • Medical, Dental and Vision Insurance

  • Paid Time Off starting the first day

  • 401k including a generous company match

  • Tuition assistance

  • Disability and life insurance

  • Legal and ID theft insurance

  • Employee Assistance Program

  • Annual Incentive Program (Bonus)