Accounting Manager

Description

Position Identification

FLSA Status:Exempt

Reports to:Operating Unit President

Position Objective

The basic function of the Accounting Manager is to ensure all office administration items are handled appropriately and to function as the accounting representative. This position will handle all departmental needs relating to production, service, sales, or general accounting and assist all departments as necessary with reports, administrative paperwork, project related documentation, and billings. This role will manage and support all accounting functions including Payroll, Accounts Receivable, Accounts Payable, Human Resources and any other administrative duties.

Job Functions

Payroll

• Administer in-house union payroll for the business unit, including all monthly, quarterly and annual tax filing.
• Prepare weekly funding reports to fund payroll bank accounts.
• Coordinate year-end processing to include supplemental payrolls and W2s as needed.
• Maintain confidentiality with a high level of integrity.

Accounts Receivable

• Create invoices and record cash receipts.
• Monthly AIA billings (construction percentage of completion contract billing). Collect lien waivers when required.
• Manage collection procedures.

Accounting

• Responsible for tax compliance with all federal, state, local, payroll and other applicable taxes.
• Post inventory taken to jobs into the accounting system.
• Manage Fixed Assets to track additions and disposals.
• Maintain and manage all operating leases and vehicle license registrations.

• Manage company charge accounts (credit cards, fuel cards, store accounts, etc.)

• Assist Regional and Corporate offices with internal and/or IRS procedure, and accounting audits.

Month End Close

Short Term

• Record all General Ledger adjustments on monthly basis (depreciation, prepaid, etc.).
• Record all Intercompany Transactions and Allowance Reserve.
• Complete the bank account reconciliation.

Long Term

• Review Indirect and SGA Accounts for Unusual/Excessive Activity
• Attend monthly CTC (cost to complete) meetings record any project adjustments that are needed processing changes before month end.
• Prepare and record all project related accruals (Payroll Accrual, Uninstalled Materials, Revenue Accrual, etc.)
• Record Over/Under Billed and Over/Under Absorbed
• Run CPR (contract profit reports more commonly known as work in progress) and Balance to the GL and reconcile with regional controller.
• Adhere to All Appropriate Closing Dates to ensure that the approved control procedures are being followed.

Knowledge, Skills & Experience (Desirable)

• B.S. or B.A. in accounting
• 2-4 years of accounting experience
• Knowledge of payroll-related practices and procedures or ability to research/ask for help
• Working knowledge of Generally Accepted Accounting Principles, knowledge of manual and automated accounting systems
• Knowledge of computer systems, Word, Excel and proficiency using 10-key adding machine
• Ability to handle multiple tasks

Key Competencies

• Excellent communication skills
• Sound problem assessment and problem-solving skills
• Ability to make decisions and ascertain when an issue needs escalation.
• Well organized; Adept at planning work and managing time
• Extreme attention to detail and high level of accuracy
• Initiative
• integrity
• Adaptability
• Willingness to learn
• Teamwork and collaboration

Occupational Health and Safety

• Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
• Active participation in activities associated with the management of workplace health and safety
• Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace
• Correct utilization of appropriate personal protective equipment

Physical surroundings: Frequently exposed to fumes or airborne particles, moving mechanical parts and vibration. The employee is occasionally exposed to a variety of extreme conditions at construction job sites. The noise level in the work environment and job sites can be loud.

Physical Effort: Climb ladders; Work on rooftop and open field sited projects - required

Sitting, standing, light lifting, up to 50lbs

Domestic/International Travel: 25-50%

Extensive Hours: Not subject to overtime