Purchasing Agent

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Procure supplies, equipment, and services in a timely manner from reliable sources while maximizing value and meeting the quality standards of the university; provide assistance in the public works process while adhering to the federal, state, local, and university laws and regulations.

Bachelor's degree from an accredited institution or an equivalent combination of education and experience.

Over two years procurement of goods and services experience.

Background in Banner and/or SciQuest e-procurement software, catalog purchasing, and supplier management; familiarity of local, state, and federal laws as they apply to university procurement and public works.

Graduate study in technology management or related field.

Additional years of related experience. Experience in a higher educational environment.

General knowledge in contract management and public relations techniques.

None.

Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

Negotiate and monitor addition of, and existing, e-procurement suppliers in SciQuest purchasing software.

Obtain supplies, equipment and services; review, alter (if necessary) and approve purchase orders derived from requisitions; determine price, delivery, shipping, payment terms of supplies and equipment services to be ordered.

Generate and award Request for Proposal ( RFP) when assigned; manage and utilize RFP set by contract.

Share responsibilities in public works process by attending bid openings, recording bids, and keeping abreast with current projects to enable the ability to substitute for Purchasing Coordinator when absent.

Analyze purchasing data and recommend action to improve efficiency and value in the purchasing process up to and including the addition, removal or consolidation of showcase suppliers.

Communicate with vendor representatives, faculty, and staff; negotiate; mediate disputes between university and vendors to resolve discrepancies; make adjustments and expedite.

Represent the university at public and association conferences; keep abreast of constantly changing laws, markets, and technology through readings and attending trade shows, seminars, and professional meetings.

Act as a point of solution for departments with purchasing concerns and issues; recommend steps to successfully accomplish desired result.

Develop and maintain sources of supply to generate a competitive market and to provide uninterrupted supply for the university.

Develop and write general specifications; approve detailed specifications and contracts; amend as necessary to insure compliance with university bidding procedure.

Maintain accurate records and controls; document transactions to provide an audit trail and insure integrity.

Provide support in the development of procedures in relation to certain university, commodity standardization; recommend, when appropriate, changes in policies, procedures and products as they relate to the procurement function.

Assist with special projects.

Perform other related duties as assigned.

For nominations and questions regarding this opportunity, please contact Kyla McKillip, Interim Assistant Director of Talent Acquisition, at work@bsu.edu .

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.