Administrative Assistant I, Medical Education

Medical Education Duties:

• Work closely with faculty leadership and Administrative Manager to plan and coordinate Women's Health educational initiatives, including, but not limited to:
  • Annual HMS CME live course
  • HMS women's health ambulatory elective
  • Monthly Fish Center CME women's health seminars
  • Internal medicine resident outpatient electives
  • Karsh Visiting Professorship
  • Women's health policy and advocacy seminars
  • Any women's health education related special events and seminars.
• Responsible for navigating/working closely with institutional continuing education offices to ensure compliance and accreditation of courses.
• Working with Division Chief and faculty on creating new courses, medical education offerings and education initiatives to advance knowledge of women's health for learners, including medical students, residents, clinician, and faculty.

General Administrative Duties:

• Provide formatting and copy-editing services to faculty and trainees as needed.
• Assist as needed with the scheduling and coordinating of faculty, senior leadership, and ad hoc division meetings.
• Create the monthly Division newsletter, in coordination with the administrative team.
• Assist with general office operations, such as back-up timekeeping and vacation coverage, and submitting or logging financials, to ensure continued workflow as needed.

• Assist with Division event planning, logistics and coordination.
• Assist faculty and staff in trouble-shooting issues related to computers, copiers, basic A/V support, printers. This does not require high-level IT/IS knowledge, but patience and the willingness to help if problems arise.
• Performs other faculty and trainee support services as assigned or requested.
• Provide cross-coverage, such as back-up timekeeping and vacation coverage, and submitting or logging financials, to ensure continued workflow as needed.
• Perform other duties as required.

• Baccalaureate degree preferred
• High proficiency with Microsoft Office programs

• Outstanding, professional, appropriate and effective written and oral communication skills. Ability to effectively articulate and receive information in a clear, concise and timely manner.
• Accountability, professionalism and commitment to growth and development.
• Ability to keep track of details and an understanding and appreciation of time pressures.
• Positive attitude with respectful, professional, and friendly customer service.
• Ability to multitask and switch priorities in a calm and efficient manner even under stressful situations.
• Highly organized and able to keep office operating smoothly with minimal supervision.
• Detail oriented.
• Advanced computer skills.