Travel Specialist

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At Exact Sciences, we're helpingchange how the world prevents, detects and guides treatment for cancer. We give patients and clinicians the clarity needed to make confident decisions when they matter most. Join our team to find a purpose-driven career, an inclusive culture, and robust benefits to support your life while you're working to help others.

Position Overview:

The Travel Specialist is a functional and technical subject matter expert in global travel programs, including travel-related systems, processes, and reporting tools. This role advises on strategic sourcing and processes for business travel within the Company. The Travel Specialist identifies and resolves system errors, conducts detail reporting and analysis. This role serves as the primary contact for external travel partners. This role conducts research, recommends, and implements processes within the global travel program according to best practices. Travel Specialist demonstrates good judgment, critical thinking, and problem-solving.. This role will collaborate extensively with stakeholders across and at all levels within the organization.

This is an onsite position and will be located at our 1 Exact Lane location in Madison, WI.

Essential Duties:

include but are not limited to the following:

• Document company travel processes, policies, and procedures; responsible for continued maintenance of documentation.
• Acts as day-to-day contact and builds relationships with travel suppliers and travel management company.
• Leads and executes overall travel program management, ensuring supplier and employee compliance to policies and agreements.
• Create and execute a proactive, strategic travel sourcing process to increase cost savings opportunities.
• Conduct detailed cost analysis for air, car, and hotel spend to inform sourcing and partner selections.
• Coordinate contracting and payment processes; follow all Company policies and regulations.
• Guide workflow design, configure and test system changes, and analyze technical issues.
• Identify technology improvements and enhancements to solve problems.
• Research and recommend new technologies, processes, and system changes to improve efficiency.
• Lead RFPs and implementation of new technologies, processes, and system enhancements as necessary.
• Identify issues requiring resolution, review and interpret authoritative guidance and offer proposed solutions. Implement solution(s) to mitigate future occurrences.
• Complete complex travel reconciliation and reporting across different sources and identify reconciliation errors.
• Consult and recommend on system design and processes for data capture.
• Advise on relevant system, policy, and/or process training programs across multiple functions within the organization, including executive-level leaders.
• Routinely assess the effectiveness and strategy of global travel program and redesign as needed.
• Demonstrate ability to gauge audiences and determine when clarification is required. Understand and anticipate audience needs and questions.
• Plan for the future by evaluating how current processes and procedures can scale effectively.
• Demonstrates understanding of how decisions impact other functions.
• Subject matter expert of functional processes and systems. Stays current with company and team initiatives and enhancements.
• Ability to evaluate routine and high priority tasks to delegate to team members, as needed.
• Ability to communicate clear and concise messages to internal and external audiences.
• Ability to make decisions independently considering multiple data points and sources of information.
• Assist and mentor team members.
• Contribute to positive team morale and support employee engagement initiatives.
• Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
• Support and comply with the company's Quality Management System policies and procedures.
• Regular and reliable attendance.
• Ability to work designated schedule.
• Ability to work nights and/or weekends.
• Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
• Ability and means to travel between Madison locations.
• Ability to travel up to 15%.

Minimum Qualifications:

• Associate degree in business, hospitality, procurement, finance, marketing or related field; or high school degree/general education diploma and 5 years of relevant experience in lieu of degree.
• 5+ years of experience working in a business travel-focused role, with involvement in sourcing, advancing in duties and responsibilities.
• Authorization to work in the United States without sponsorship.
• Demonstrated ability to perform the Essential Duties of the position with or without accommodation.

Preferred Qualifications:

• 2+ years of experience in technical, reporting, and analytical responsibilities.
• 2+ years of experience working with SAP Concur application.
• 2+ years of experience sourcing for various travel vendors including travel management companies, air, car, rail, and hotel.

Salary Range:

Exact Sciences is proud to offer an employee experience that includes paid time off (including days for vacation, holidays, volunteering, and personal time), paid leave for parents and caregivers, a retirement savings plan, wellness support, and health benefits including medical, prescription drug, dental, and vision coverage. Learn more about our benefits.

Our success relies on the experiences and perspectives of a diverse team, and Exact Sciences fosters a culture where all employees can develop personally and professionally with a sense of respect and belonging. If you require an accommodation, please contact us here.

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We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, and any other status protected by applicable local, state, or federal law.

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