Surgical Procurement Billing Specialist

Education:
Completion of an accredited one (1) year surgical technician program OR 1 year of related college courses or AA degree in Business preferred

Licensures/Certifications:
N/A

Experience:
At least two-year experience as Surgical Technologist or Surgical Materials Management and Patient Billing utilizing automated information systems preferred.

Skills:
* Knowledge and understanding of material management information systems
* Knowledge of operating room procedures, to understand the use and purpose of inventory, implants and equipment.
* Computer skills including familiarity with Windows-based operating systems as well as Micro-soft office applications.
* Skill in data analysis to interpret bill of goods, budget variances, trending reports and patient billing.
* Ability to understand interfaces between computerized data collection for procurement, patient scheduling and accounting.
* Ability to accurately maintain inventory of supplies and equipment

Principal Duties and Responsibilities:
* Maintains cost effective inventory control of all implants and related supplies necessary for surgical procedures. Completes requisitions by supplying all the pertinent information to ensure procurement and necessary delivery date.
* Ensures that all products/implants entering the Operating Room have gone through the proper approval process. Keeps management informed of any known issues.
* Monitors stock utilization in conjunction with clinical service line coordinator to return stock/implants for credit in a timely fashion that is no longer needed, obsolete, near expiration or ordered for specific patient and not used.
* Reviews OR schedule 1 week in advance to ensure proper supplies, implants and equipment are available when needed. Monitors the daily schedule for the needs of emergent and add-on cases.
* Responsible for procurement and receipt of human bone and tissue. Ensures that the product is stored according to manufacturer guidelines not to compromise patient or product integrity. All regulatory receiving documentation completed.
* Reviews and enters all charges for specialty items in a timely fashion using item number or miscellaneous billing structures.
* Performs daily audits to ensure all patients have been billed correctly, verifies account numbers and corrects billing errors.
* Act as a liaison between department and Patient Financial Services as it relates to patient accounting issues or price estimates as it relates to out of pocket patient expenses.
* Acts as liaison between department, clinical leadership and physicians as it relates to investigating and obtaining special implants, supplies, equipment for scheduled or emergency cases.
* Reviews all bills that are submitted by vendors to ensure validity, accuracy in pricing according to contractual agreement
* Monitors that vendors entering the Operating Rooms are Status Blue compliant and have been requested by the physician to be present for the surgery.
* Non-compliant vendors are immediately reported to management.
* Arranges for loaner equipment to temporarily replace damaged equipment, needs for upcoming procedure or for evaluation purposes.
* Obtains safety clearance on new or loaner equipment through manufacturer representative and hospital biomedical or maintenance department.
* Maintains budget log, procedural trending log, cost by case monthly, assists with budget variance justification.
* Maintains consignment logs and semiannual reconciliations.
* Determines when items need to be added to the item file. Supplies Purchasing with the pertinent information.
* Reports to Purchasing and MIS any item file discrepancies related to procurement and patient billing.
* Responsible for maintaining current and accurate templates for all supplies and implants.
* Maintains and adjusts par levels according to usage and lead time.
* Maintains supply location to ensure easy access and visibility.
* Prepares and participates in the physical inventory process.
* Responsible for maintaining current and accurate templates for all supplies and implants.
* Maintains and adjusts par levels according to usage and lead time.
* Maintains supply location to ensure easy access and visibility.
* Prepares and participates in the physical inventory process.
* Actively participates in Value Analysis Committee or other workgroups as assigned. Provides all data requirements and follow-up.

All roles must demonstrate GBMC Values:

Respect

I will treat everyone with courtesy. I will foster a healing environment.

• Treats others with fairness, kindness, and respect for personal dignity and privacy

• Listens and responds appropriately to others' needs, feelings, and capabilities

Excellence

I will strive for superior performance in every aspect of my work. I will recognize and celebrate the accomplishments of others.

• Meets and/or exceeds customer expectations
• Actively pursues learning and self-development
• Pays attention to detail; follows through

Accountability

I will be professional in the way I act, look and speak. I will take ownership to solve problems.

• Sets a positive, professional example for others
• Takes ownership of problems and does what is needed to solve them
• Appropriately plans and utilizes required resources for various job duties
• Reports to work regularly and on time

Teamwork

I will be engaged and collaborative. I will keep people informed.

• Works cooperatively and collaboratively with others for the success of the team
• Addresses and resolves conflict in a positive way
• Seeks out the ideas of others to reach the best solutions
• Acknowledges and celebrates the contribution of others

Ethical Behavior

I will always act with honesty and integrity. I will protect the patient.

• Demonstrates honesty, integrity and good judgment
• Respects the cultural, psychosocial, and spiritual needs of patients/families/coworkers

Results

I will set goals and measure outcomes that support organizational goals. I will give and accept help to achieve goals.

• Embraces change and improvement in the work environment
• Continuously seeks to improve the quality of products/services
• Displays flexibility in dealing with new situations or obstacles
• Achieves results on time by focusing on priorities and manages time efficiently

Pay Range

Final salary offer will be based on the candidate's qualifications, education, experience and alignment with our organizational needs.

COVID-19 Vaccination

All applicants must be fully vaccinated against Covid-19 or obtain a GBMC approved medical or religious exemption prior to starting employment at GBMC Healthcare, to include Gilchrist and GBMC Health Partners.

Equal Employment Opportunity

GBMC HealthCare and its affiliates are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.