Sr. HR Specialist - Herbert Wertheim College of Medicine

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Herbert Wertheim College of Medicine is currently seeking a Sr. Human Resources Specialist to join our team of professionals.

Duties

• Manages the Search and Screen process by leading committee meetings, screening all applicants, and providing guidance and support to the committee members throughout the recruitment process. Adheres to all University policies as well as state and local laws, including the Sunshine Law.
• Coordinates the recruitment and hiring process for all regular, temporary, visiting and postdoctoral positions. Conducts compensation analysis and provides recommendations. Negotiates salary offers with all final candidates. Ensures that the completion of all pre-requirements are met prior to extending the offer letter. Conducts faculty reference checks, background checks, licensure verification, NPBD searches and credentialing for all new hires.
• Coordinates candidate campus visits and travel logistics, including scheduling panel interviews, agendas, room reservations, booking hotel, travel and transportation, food arrangements, and feedback collection. Responsible for the submission and processing of expense reimbursements for candidates upon completion of travel.
• Processes faculty appointments including initial appointments, renewals, and non-renewals as needed. Independently communicates with Department Chairs and other administrators involved in the decision process until the appointment letter is executed.
• Ensures all faculty administrative appointments, tracks, and faculty appointment information is entered accurately in PantherSoft.
• Processes all new adjunct faculty hires as well as entering contracts for existing adjuncts. Ensures funding forms are completed accurately, using appropriate criteria for payment requests.
• Process faculty actions in PantherSoft system including but not limited to pay actions, changes in supervisor, department, etc. Ensures changes are reflected accurately in PantherSoft.
• Assists the leadership team with departmental initiatives regarding faculty affairs and special projects.
• Makes purchases with the department commodity card and reconciles the department commodity card on a monthly basis. Ensures receipts are accurate and coincide with the monthly credit card statement.
• Serves as an University card user for departmental transactions. Adheres to University credit card policies and procedures.
• Performs related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Bachelor's degree and four (4) years of professional human resource experience.

Administrative

$55,000 - $58,600

8:30 AM - 5:00 PM

Expanded Background Check

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.