HR Systems and Reporting Specialist

Come join TOTE Resources LLC! We support independently operated companies spanning three business lines: Maritime, Terminals, and Services. The Resources team and these businesses uphold our shared values of Safety, Commitment, and Integrity, leading us to consistently provide reliable and superior service to our customers and the communities.

At TOTE Resources, it's about people. We're committed to our employees - fostering a working environment where they are respected, inspired, and recognized for doing good work.

TOTE Resources knows that great companies are built by great people who embody our company's values and vision. Learn more about what makes us a great www.totegroup.com.

Summary:

We are seeking a detail-oriented and technically skilled HR Systems & Reporting Specialist Specialist to support the administration, maintenance, and continuous improvement of our HR Information Systems (HRIS). This role will ensure the integrity, security, and accuracy of HR data across multiple platforms while supporting compliance, reporting, and process optimization efforts.

Key Responsibilities:

HRIS Administration & Support

• Administer, update, maintain, and troubleshoot HRIS systems (e.g., ADP, Cornerstone, AwardCo), partnering with IT and vendors to ensure optimal performance and upgrades
• Manage data feeds and automated reporting interfaces between HR and IT systems.

Data accuracy & Audit

• Ensure employee data integrity through accurate input, regular audits, and issue resolution.

Reporting & Analytics

• Generate and validate regular and ad-hoc HR reports (e.g., engagement survey data, EEO, VETS, ACA) to support compliance and strategic planning.

Compliance & Records Management

• Maintain accurate physical and electronic HR records in compliance with federal, state, and company policies.
• Ensure data privacy and security standards are met, including HIPAA compliance.

Payroll & Benefits Coordination

• Administer open enrollment processes and annual HR system updates with the benefits team.
• Coordinate new hire and referral bonus data across IT, Payroll, and Finance teams, ensuring timely and accurate payments, and reviewing payroll for accuracy.

Communication & End-User Support

• Facilitate HR communications and provide user support for HR systems across business units.

Qualifications:

• 3-5 years of experience in HRIS administration or HR operations.
• Proficiency in HR systems such as ADP, Cornerstone, and other HR technology platforms.
• Strong analytical skills with experience in generating HR reports and metrics.
• Excellent attention to detail and data accuracy.
• Data entry expertise
• Understanding HR compliance standards, including HIPAA and EEO regulations.
• Strong communication and collaboration skills across departments and with external vendors.

Preferred Qualifications:

Experience working in a multi-entity or multi-business-unit environment.

Familiarity with employee engagement survey tools and best practices.

Advanced Excel skills or knowledge of data visualization tools.

Exposure to project management or process improvement initiatives in HR.

Education:

• Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience), preferred.
• Certification: PHR preferred.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or listen. The employee frequently is required to sit and use hands to operate computer controls, calculators, and telephones. The employee is occasionally required to stand, walk, and reach with hands and arms, and perform duties at a marine terminal or aboard a commercial vessel.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision to review reports and the ability to adjust focus to computer terminal.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

The salary range is $52,900-92,600 with an anticipated hiring range of $60,000-72,000. Pay will be based on several factors including the candidate's education, work experience, work location and specific job duties.