Farm Recruiting Support Administrator

Finding the right place to grow your career isn't (over) easy, so we're here to help by sharing a few reasons why the grass is greener at Vital Farms. We think you'll appreciate our focus on Conscious Capitalism, which drives business decisions that benefit all our stakeholders (leading to even better business results). You might be drawn to our innovative approach and refusal to settle for the "way things have always been done." Or you could find it exciting to grow your skills while working for an industry-leading brand. Whether you're into our values, our brand, or our egg-cellent puns, we hope you'll join our Crew and help us change the world 108 square feet at a time!

At Vital Farms, we are proud of our incredible stakeholders, and the diversity they represent from all areas and communities in which we operate and serve. We view this as a source of strength for us and your job is to help us make it even better.

Your Role:

As the Farm Recruiting Support Administrator, you will serve as the administrative engine behind our farm expansion efforts - supporting both the recruiting and construction coordination teams. From document management and scheduling to CRM updates and contract workflows, your work will keep our recruiting pipeline running smoothly and our prospective farmer relationships on solid ground. You'll bring structure, follow-through, and service-minded support to a fast-paced team working to grow our mission-driven network.

You'll also play a quiet but critical role in ensuring our farmers feel supported from first contact through renewal. By keeping our systems accurate, our communication timely, and our processes smooth, you'll help set the stage for a strong, ongoing relationship between our farmers and Vital Farms.

What You'll Do:

Support Recruiting Operations

• Prepare, send, and track contract documents via DocuSign
• Maintain and organize farmer records and documents across systems
• Schedule calls, meetings, and travel for recruiters and coordinators
• Support the Lead Generation Specialist by managing lead intake, CRM updates, and task tracking in Microsoft Dynamics CRM
• Coordinate recruitment events, mailers, and communications

Ensure Process Consistency

• Manage and update documentation templates and recruiting assets to ensure teams use the most current versions
• Audit contract and onboarding materials for completeness
• Build and maintain internal checklists and workflows to improve coordination
• Support clean handoffs across recruiting, construction management, pullet operations, and farm support by maintaining reliable documentation

Support Construction Coordination

• Track submission of required documents and photos from farmers
• Track and maintain submitted construction cost documentation from farmers
• Monitor deadlines and follow up with stakeholders to maintain progress
• Create and maintain shared folders, naming conventions, and templates
• Assist with scheduling site visits, inspections, and milestone check-ins

Be a Team Anchor

• Proactively look for ways to streamline or remove roadblocks for the team
• Communicate clearly and professionally across multiple internal teams
• Keep the team organized, aligned, and informed
• Help identify and reduce friction in our farmer recruitment journeys, ensuring a top-tier experience every time

What You Bring to the Table:

• Associate's or Bachelor's degree required in one of the following fields: Business Administration, Agribusiness, Office Administration, Agricultural Sciences, Communications, or a related field
• At least 2 years of experience in administrative coordination, team support, or operations required - experience supporting remote teams is a plus
• Candidates located in Central, Eastern or Mountain time zones preferred
• Equivalent professional experience in administrative support, recruiting coordination, or agriculture operations may be considered in lieu of a degree
• Strong organizational skills with keen attention to detail and follow-through
• Proficiency with Microsoft Office Suite and Microsoft Dynamics (or equivalent CRM)
• Experience using or supporting DocuSign or other e-signature tools is a plus
• You recognize that timely support, good records, and smooth systems create lasting farmer partnerships
• You're no hero - You know the power of teamwork and celebrate the work of others before your own
• You give a sh*t - You believe in acting like an owner and making Vital Farms a place to be proud of
• You raise the standards - You know growth can be hard, but you strive to improve yourself and others each day
• You can walk in someone else's boots - You seek to understand others' viewpoints and think that you get to better answers by sitting on the same side of the table.
• You don't walk on eggshells - You're not afraid to leave the bullsh*t behind and have honest conversations

What We Bring to the Table:

• A fast-paced, energetic, remote environment with passionate people who are leading a movement to bring ethically produced food to the table.
• Competitive pay and benefits (Medical, Dental, Vision, and Paid Parental Leave, just to name a few).
• Generous retirement contributions: 401(k) + 3% Contribution from Day 1.
• Annual bonus and equity grant (subject to business results and company approval)
• Free eggs and butter, along with friends and family discounts.
• Fun team SWAG that will make you the talk of the town.
• Professional development opportunities and an amazing team dedicated to your growth.

At Vital Farms, compensation decisions are dependent upon a variety of factors, which may include, but are not limited to, skill level, experience, education, training, market demands, and business needs. A reasonable estimate of the current starting hourly wage for this position is $23 - $25 per hour. Please keep in mind that hiring at the maximum end of the range would not be typical in order to allow for potential continued future salary growth.