Legal Administration Assistant

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, friends, and strong leadership that provides support and encouragement for career growth. We are seeking a Legal Administrative Assistant (LAA) with real estate development experience to join our Washington DC office.

The ideal candidate is someone who is energetic, eager to learn and grow professionally, detail-oriented, able to manage multiple priorities and understands the cycle of a real estate transaction. The selected individual will work within a team of LAAs to liaison between attorneys, project assistants, paralegals and clients. This position is hybrid and offers a work schedule of 3 days a week in the office after a probationary period.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.

• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.

• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Administrative Assistant within our Real Estate Department your responsibilities include but are not limited to:

• Providing overall legal administrative support, including extensive document editing and finalization.

• Supporting mixed use, condominium and multifamily development deals.

• Assisting zoning and land use lawyers on complex entitlement and permitting projects.

• Ensuring fee earners' daily time entries are drafted in accordance with firm and client guidelines; and entering information into firm systems in a timely fashion.

• Preparing new business intake forms and open new client matters.

• Preparing and submitting expenses and processing invoices.

• Maintaining schedules and calendars, making travel arrangements, updating contacts, and do other work as needed.

What We're Looking For:

• Growth mindset: Self-motivated with a passion for continuous learning and problem-solving.

• Communication: Strong verbal and written communication skills with excellent spelling, grammar and proofreading skills.

• Detail-Oriented: Thinks strategically, giving careful attention to detail.

• Teamwork: The ability to work effectively both independently, as well as, within a team to assist attorney in the production of transactional documents.

• Organization: Possess top-notch organizational skills with the ability to manage multiple priorities and deadlines independently.

Required Experience:

2-3 years of real estate experience with a law firm or other related entity. Intermediate level skills working with Microsoft Office Suite and document management systems.Must be able to work overtime, when needed.

Ballard Spahr offers an excellent benefits package that includes medical, fertility benefits, travel and lodging expenses, prescription drug, dental, and vision coverage; life insurance, short and long-term disability; 401(k) retirement savings plan with a firm contribution and match; and a generous paid time off program. Additional benefits provided are health care and dependent care flexible spending accounts, and a health savings account; paid parental leave, firm subsidized emergency child and elder care services; family and medical leave; employee assistance program; and a pre-tax transportation program. Time worked in excess of 40 hours per week will be paid at time and one half of the hourly rate. The salary range for this position is from $75,000 to $90,000 depending upon experience and location.

Ready to Grow with Us?

If you are ready to play a vital role in the firm's success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.