Scheduler Data Entry Clerk

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. High school diploma or equivalent (GED).

EXPERIENCE:

1. One (1) year medical office experience.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Responsible for OR scheduling for elective and emergent surgeries. Enters and maintains accurate and complete data for all OR, GI (Gastroenterology), and STR (Special Treatment Room) procedures. Reviews schedules daily. Removes, cancels, and reschedules patients as needed.

2. Answers all incoming calls for the Surgical Services Scheduling Office.

3. Refines the scheduling system through continued interaction with Clinical Director/Clinical Manager, Anesthesia, or designated individuals.

4. Pre-registers patients according to Hospital Admission/Registration guidelines.

5. Verifies patient insurance information is accurate at the time of scheduling (through insurance websites) and scans eligibility into EMR.

6. Works closely with the Pre-admission Office to ensure all testing, clearances, etc., are completed prior to surgery.

7. Collaborates with physicians' office staff to maintain effective working relationships.

8. Schedules special services for procedures (i.e. CDI Monitoring).

9. Plans and prioritizes daily workload to meet the needs of the department. Enters patient information into system within 24 hours, per policy.

10. Performs other duties as assigned.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Frequent sitting, standing, walking, bending, turning, pinching, and grasping.

2. Ability to lift and/or carry up to 10 pounds.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Standard office environment.

SKILLS AND ABILITIES:

1. Ability to attend to more than one aspect of a situation simultaneously.

2. Efficiency in processing of verbal information, either in written or spoken form is a major requirement and prerequisite of the job.

3. Some independent thought, planning or origination of options and solutions is necessary.

4. Ability to apply principles of reasoning and problem solving to resolve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Additional Job Description:

Scheduled Weekly Hours:

Shift:

Exempt/Non-Exempt:

Company:

Cost Center:

Address:

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.