New

Project Coordinator

University of North Carolina Charlotte

$52,721 - $72,491

United States, North Carolina, Charlotte

Jun 06, 2025

Project Coordinator

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	000402
NC Salary Grade Equivalency	GN11
Classification Title	University Program Specialist - Journey
Working Title	Project Coordinator
Salary Range	$52,721 - $72,491
Anticipate Hiring Range	$52,721 - $65,901
FLSA Status	Non Exempt
Division	University Advancement
Department	Development (Adm)
Work Unit	University Development AVC
Work Schedule	8:00 am - 5:00 pm; Monday - Friday
Primary Purpose of Position	This position is the key project coordinator for the Development department. The Project Coordinator provides support to the entire Development team, including administrative support, budget management, volunteer and donor management, and project management. The project coordinator manages and assists with the coordination and execution of events and meetings with high-profile internal and external constituents.
Minimum Education/Experience	Required Minimum Qualifications: Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. University Preferred Qualifications: Graduation from a four-year college or university and at least three years of program associate experience; or an equivalent combination of training and experience.
Essential Job Duties	Provides day-to-day coordination and administrative support to the team, including: tracking and reporting on projects; coordinating and distributing communications and other materials; preparing, editing, and maintaining reports and meeting notes as requested; scheduling, coordinating, and preparing materials for in-person and virtual meetings, conference calls, and events. Assist with a full body of project-related work, including corporate relations, principal gifts, major gifts, campaign planning, and donor events. Important to keep understanding that the Development Leadership's key responsibility is building relationships with external partners, so it must be flexible in handling unusual requests. Work with the department to establish internal project management procedures and policies. Coordinate business functions of the unit that include personnel administration, office coordination, and budget monitoring or management. Coordinate and execute events with high-profile internal and external constituents. Prioritizes schedules and meetings in working with donors, volunteers, the Chancellor's and Dean's offices, Foundation board members, and internal constituents. Manage departmental budget. Direct access to, or responsibility for, cash and credit card information, University property disbursements or receipts, and extensive authority for committing the financial resources of the University. Ensure deadlines are met and activity happens in a timely manner. Capable of speaking on behalf of the Development Leadership on a range of administrative tasks, which include adjusting schedules, managing of budget, preparing communications, managing call reports, event planning, and working with admins in Development with funding allocations. Creates documents and written communication that is shared with the Foundation Board, donors, and prospects. Ability to collect, track, and analyze data and put it in the appropriate format for presentation. Supports Development Leadership with the Foundation Board Development and Governance Committee with attendance, minute taking, and compliance with open records requirements. Manage contact information by updating records and tracking communications. Direct responsibility for the secure handling of sensitive and/or confidential information. Understands the goals and priorities of the Development Leadership, department, division, and university.
Other Work Responsibilities
Departmental Preferred Experience, Skills, Training/Education	Graduation from a four-year college or university and one year of related experience; or an equivalent combination of training and experience. Project management and/or event coordination experience. Strong interpersonal and communication skills. Excellent organizational skills. Ability to manage multiple projects and deadlines. Proficient in Microsoft Office and Google Workspace. Knowledge of Salesforce and an understanding of the development process are preferred. Flexibility and a good attitude are desired.
Necessary Licenses or Certifications
Work Location	Foundation Building
Posting date	06/06/2025
Closing date	06/17/2025
Proposed Hire Date	07/07/2025
Contact Information
Special Notes to Applicants	The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Do you have professional project management and/or event planning experience? If yes, please explain your experience.

(Open Ended Question)
*
Please describe your professional experience and level of experience with Microsoft Office Suite and Google Workspace.

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents