Staff Accountant and Cash Management

Ball State University is seeking a Staff Accountant and Cash Management to join our team in the Controller's Office. The university offers excellent benefits and generous time off.

The position offers a great opportunity to learn and be challenged by the University's financial reporting and finance systems. Working with a team and reporting directly to the Associate Controller, you will be exposed to a variety of accounting and operational processes across campus.

Ball State University offers an excellent benefits package for eligible positions. Click here to explore options.

Curious about benefits calculations? Please visit the following link to explore: https://www.bsu.edu/about/administrativeoffices/humanresources/jobs

Provide accurate and timely financial information for a wide assortment of users. Maintain the integrity of the university's financial records. Collect, process, analyze, reconcile, record, and prepare bank adjustments. Update the university's chart of accounts. Complete other daily and monthly cash and accounting functions.

Bachelor's degree in accounting or related financial field from an accredited institution by date of appointment.

None.

Superior proficiency with Excel; excellent problem-solving skills; ability to communicate difficult concepts; ability to work independently as well as contribute as a member of a team; must be analytical, highly organized, and detail oriented; ability to learn new software applications.

Financial accounting, fund accounting, or audit experience; experience in university or fund accounting.

None

Ball State University is an equal opportunity employer. All qualified applicants will receive equal consideration for employment without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, protected veteran status, or any legally protected status.

Ball State University is located in Muncie, Indiana, on an attractive campus 45 miles northeast of Indianapolis. Approximately 20,000 graduate and undergraduate students enroll in one of eight academic colleges that offer 270+ undergraduate and graduate programs. Many of our master's, doctoral, certificate, and specialist degrees rank among the best in the nation. We engage students in educational, research, and creative endeavors that empower our graduates to have fulfilling careers and meaningful lives enriched by lifelong learning and service, while we enhance the economic, environmental, and social vitality of our community, our state, and our world.

The minimum salary for this position is $54,000.

Provide support in the preparation of the university annual financial report; analyze accounting activity; generate reports from the Banner system; prepare supporting schedules; support financial report reviews.

Analyze daily bank activity and either prepare related accounting entries to record the activity or notify related departments of funds received. Research any new activity to ensure it is recorded appropriately, which includes reaching out to internal and external parties to determine the appropriate accounting entry for each transaction. Complete accounting entries for any needed correction to prior entries. Complete related month-end accounting transactions to record activity appropriately, which includes recording parking revenue and bank fees.

Review requests for new and updated FOAPAL (chart) elements and Accounts Receivable detail codes; enter fund, organization, account, program, and activity codes into the Banner finance system; maintain awareness of impact to chart of accounts and financial reporting; maintain master chart of accounts spreadsheet.

Complete daily cash functions, including processing and invalidating stale-dated payroll and vendor checks, resolving positive pay exceptions, entering ACHs at the direction of the Director of Cash and Investments, preparing domestic and foreign wires, and reviewing the daily cash flow spreadsheet. Prepare monthly summation of account analysis charges to include any changes to fees from prior periods and communicate those changes to the Director of Cash and Investments.

Review and approve SciQuest requisitions involving the relocation of assets (B450s) and complete the related transfer of any fixed asset in Banner.

Review and approve journal entries for appropriate accounting, including fixed asset entries; verify appropriate documentation is provided; communicate with university personnel as necessary.

Support other accounting functions within the Controller's Office, including analysis of financial transactions to ensure accuracy, reaching out to departments to complete corrections, monitoring department email accounts, and depositing department checks.

Provide support in the preparation of other annual and bi-annual financial reporting as well as federal and state surveys, including WIPB-TV, WBST-FM, NCAA, SEFA, and a variety of financial surveys.

Organize and perform updates to the policies and procedures in the Controller's Office.

Provide support in the training of university personnel in the proper preparation and recording of accounting transactions to ensure accurate financial and tax reporting, and use of the Banner systems; assist university personnel in the review of financial data in Banner systems; support preparation and development of training materials and website updates.

Support Director of Cash and Investments and AVP/Controller with Payment Card Industry Data Security Standards ( PCI- DSS) committee meetings and action items.

Organize and maintain department needs by overseeing the department's calendar, entering SciQuest orders, work orders, and travel requests, answering the phone, maintaining computer inventory, maintaining department records, and reviewing the department's budget monthly, which includes reviewing actual vs budgeted expenditures, verifying actual expenditures, and facilitating any needed adjustments.

Complete other special projects as assigned using advanced Excel skills.

Cross-train on other duties performed in the Controller's Office to maintain efficient office operations.

Perform other related duties as assigned.

In support of your application for this position, please prepare and submit a cover letter that describes how your qualifications and experience align with the elements of the position description (or leadership profile). In your cover letter, please select one of our enduring values and describe how you have demonstrated a commitment to that value in your professional endeavors.