Accounts Payable Specialist

ES3 is an Equal Opportunity/AA/Male/Female/Disability/Veteran Employer

General Summary:

The Accounts Payable (AP) Specialist position with ES3 will support the Accounting Department at ES3's Corporate Office in beautiful downtown San Diego, CA in the day-to-day operations of business. This individual will provide exceptional service to internal and external representatives from a private office with floor to ceiling windows, contemporary office furnishings and exceptional office equipment. The AP Specialist will work under the direction of the Accounts Payable Supervisor and in collaboration with a team of friendly colleagues.

Essential Job Functions:

• Provide Accounting support through preparation and processing of Accounts Payable transactions on a weekly basis.
• Correspond with designated company representatives regarding invoice submissions and receiving reports via email, telephone or ERP system
• Set up, sort and distribute weekly payables to vendors using paper and electronic processing methods. Check run activities may include copying, sorting, mailing and filing of vendor payments and reimbursements.
• Utilizing Quickbooks Pro reports to assess open invoices, check and credit card payment status
• Ensure all transactions are received for payment processing with appropriate documentation and approvals.
• Ensure all payments are coded correctly with appropriate general ledger account classification
• Complete monthly Credit Card reconciliations
• Assist in maintaining manual and electronic accounting files for audit readiness
• Perform other assigned general clerical duties as needed
  

Knowledge, Skills, and Abilities Required:

• Knowledge of PC operating system and knowledge of Microsoft 365 (Office)
• Functional Knowledge of Quickbooks Enterprise Pro
• Knowledge of administrative and clerical procedures and systems such as Microsoft Word, Excel, and Adobe Acrobat for management of filing and record keeping systems.
• Possess strong organizational skills and attention to detail. Ability to prioritize.
• Ability to talk to others to convey information effectively
• Ability to communicate effectively through telephone, email and other written forms of correspondence.
• Must be self-motivated and have ability to follow directions without constant supervision
• Must have a strong work ethic and high integrity with confidential and sensitive information
• Must have professional attitude and demeanor

Must be efficient, dependable and reliable to complete projects in assigned timeframe

Education & Experience:

• High School Diploma required
• 3+ years of Accounts Payable experience required
• 2-3 years of college level general education courses preferred
• Government Accounting experience a plus

Other Requirements:

• Must be a U.S. Citizen.
  

Supervisory Responsibility:

• This position has no supervisory responsibilities.
  

Position Type/Expected Hours of Work

• This is a full-time position.
• Hours of work are Monday through Friday
• 40 hours per week.
  

Travel:
No Travel is expected for this position.