Executive Assistant

Make your next move an expert one.

At Colliers it's not our success that sets us apart, it's how we achieve it. Our people are passionate, take ownership and always do what's right for our clients, people and communities.

Why Colliers?

Our enterprising environment needs your expertise to facilitate Colliers' continued growth as an industry leader. Our nimble, decentralized culture can provide you with a wealth of opportunities to learn about our business and quickly gain experience to accelerate your career.

**This position is a hybrid role based out of our Austin, TX , Houston, TX or Dallas, TX office**

About you

You are a seasoned professional seeking an opportunity to join our Valuations division-a true executive-level administrative powerhouse! With unparalleled organizational skills and an exceptional eye for detail, you expertly manage executives' calendars, plan seamless travel arrangements, and support innovative business development initiatives. Your professionalism shines, especially when handling confidential matters.

As the Executive Assistant supporting our Executive Managing Directors (EMD), you serve as a vital link between various administrative teams. Acting as a liaison, you direct requests to the appropriate teams, ensuring efficient communication and collaboration. With your natural ability to coordinate and connect, you play a crucial role in driving the success of the organization, making you an indispensable asset in a fast-paced and dynamic environment.

In this role, you will...

• Assist with new client development and customer care

• Assist Executive with recruiting efforts through communications with Team Support and People Services

• Coordinate special projects and organization of events as needed for the Executive and their team

• Coordinate calendars and travel on behalf of the Executive

• Review the Executive's schedule and provide the executive with necessary information/documents before meetings, conferences, and presentations.

• Prepare presentations and any other documents needed for conferences and meetings.

• Collaborate with relevant administrative teams and Marketing Director on social media, and other marketing related tasks according to brand guidelines.

• Provide backup coverage for the Executive Administrator

• Manage inbox for Executive - process bid requests, client questions, and new awards through the Client Services and Producer Solutions team

What you'll bring

• 2-4+ years' experience in an administrative position

• Demonstrated experience utilizing resources (people, materials, support, etc.) to get things done; you can orchestrate multiple activities at once to accomplish a goal

• Advanced communication skills

• Demonstrated proficiency with Microsoft Office skills (Outlook, Word, Excel, PowerPoint)

• Experience working within databases, including CRM

• Previous experience working within a real estate environment is an asset

#LI-SD1

#LI-Onsite

Make your next move an expert one and join us as we lead the industry into the future.

Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Direct applicants only please, no agencies.

Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact accommodations@colliers.com for assistance.