Accounts Payable Coordinator

Vaco
$65,000.00 - $75,000.00 / yr
United States, Florida, Tampa
Jun 17, 2025
FIRM OVERVIEWOur firm is a premier international law practice serving Fortune 500 companies, major financial institutions, and government entities worldwide. With legal professionals operating from over 45 strategic locations globally, we deliver comprehensive legal services and handle complex cross-border matters at the highest market levels. Our diverse, collaborative team represents over 90 nationalities and speaks more than 80 languages.POSITION OVERVIEWWe are seeking an Accounts Payable Coordinator for a unique, analytically-driven role that goes far beyond traditional accounts payable functions. This position requires a self-motivated professional who thrives in an unstructured environment where every day brings new challenges and no two days are alike. The successful candidate will work directly with firm partners and senior leadership, requiring exceptional analytical skills to identify and resolve complex account discrepancies.This role became available due to an internal promotion and represents an excellent opportunity for career growth within our organization. The ideal candidate will bring 2-3 years of relevant experience, preferably within the legal industry, and possess advanced Excel proficiency essential for success in this analytical position.KEY RESPONSIBILITIES Analyze complex financial data to identify and resolve problematic accounts and discrepancies Work independently in a dynamic environment with varied daily responsibilities and priorities Collaborate directly with firm partners and senior management on financial matters Process and record firm and client expenditures with precision and timeliness Respond promptly and efficiently to inquiries from international offices and vendor partners Maintain oversight of outstanding accounts payable balances and perform detailed vendor account reconciliations Demonstrate working knowledge of 1099 reporting requirements Provide analytical support for special projects and initiatives as business needs arise REQUIRED QUALIFICATIONS Bachelor's degree in Accounting, Finance, or closely related field 2-3 years of accounts payable or related financial experience Legal industry experience strongly preferred Advanced Excel proficiency required, including: Pivot Tables VLOOKUP functions Complex data analysis and manipulation Exceptional analytical and problem-solving capabilities with ability to identify discrepancies in financial data Strong written and verbal communication skills for direct interaction with firm partners Self-starter mentality with ability to work independently without structured daily task lists Professional demeanor with appropriate balance of confidence and approachability Proven ability to thrive in unstructured, fast-paced environments with changing prioritiesWHAT WE'RE LOOKING FORThis is not your typical accounts payable position. We need someone who can look at complex financial data, quickly identify problem areas, and develop solutions independently. The successful candidate will be comfortable working directly with firm partners and possess the analytical skills to excel in an environment where every day presents unique challenges. Strong attention to detail and error-free work product are essential, as is the ability to maintain professionalism when interacting with senior leadership. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.