Executive Assistant

Novolex is a leader in packaging innovation, choice and sustainability. We manufacture products in paper, plastic and sustainable materials for the food, retail, health and industrial markets.

• 
  

  Medical, dental and vision options

  
  
• Wellness rewards to fund your HRA or HSA
• Paid holidays, time off, parental and other leaves
• Financial protection benefits such as life, AD&D and disability insurance, and 401(k) Plan with employer matching contributions
• Education Support (for example, tuition reimbursement, Chairman's Scholarship, 529 College Savings Plan)
• Broad Based Employee Award Program-value sharing plan for all employees with one year of service
• Employee Assistance Program and much more!

The Novolex sustainability vision is built upon three pillars: our products, our operations and our people. Each is critically important to our growth and future as a business. These pillars form the foundation of our company-wide commitment to sustainability, helping us achieve our ambitious goals through our wide-ranging initiatives.

We are seeking to add a highly organized and proactive Executive Assistant to provide comprehensive support to a team of executives. The incumbent will be responsible for managing daily administrative tasks, coordinating complex schedules, facilitating communication, and ensuring the executives supported can focus on strategic priorities. This role requires exceptional multitasking abilities, a high level of discretion, and the capability to work in a fast-paced environment.

You will report the Chief Human Resources Officer and also support our Chief Operating Officer. This positions offers the opportunity to work closely with senior leadership and play a key role in the success of the organization.

If you are a motivated and resourceful individual with a passion for administrative excellence, we encourage you to apply!

Key Responsibilities

• Calendar Management: Efficiently manage and coordinate executives' calendars, including scheduling meetings, appointments, and travel arrangements. Anticipate conflicts and adjust as needed.
• Communication Liaison: Serve as a point of contact between the executives and internal/external stakeholders. Handle phone calls, emails, and other communication promptly and professionally.
• Meeting Coordination: Prepare for and coordinate meetings, including agenda creation, document preparation, and meeting minutes.
• Travel Arrangements: Arrange and manage domestic and international travel plans, including flights, accommodations, transportation, and itineraries. Handle last-minute changes and ensure all travel-related documents are in order.
• Expense Management: Track and reconcile executives' expenses, prepare expense reports, and ensure compliance with company policies.
• Document Management: Organize and maintain important documents, files, and records. Ensure confidentiality and security of sensitive information.
• Project Assistance: Support executives in managing special projects, including research, data analysis, and report preparation. Collaborate with other departments as needed.
• Event Planning: Assist in planning and coordinating events, meetings, and conferences, ensuring all logistical details are handled efficiently.
• Office Management: Assist with the smooth operation of the Charlotte, NC office, including assisting the team with managing office supplies, coordinating with vendors, and ensuring a professional work environment.
• Provide additional administrative support as needed, including personal tasks for executives, if required.

Critical Skills & Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field; or, in-lieu-of an equivalent combination of education and additional, related work experience
• 5+ years' experience in an executive administrative role, preferable supporting multiple executives
• Strong proficiency in the Microsoft Office Suite (Outlook, Excel, PowerPoint, and Word)
• Experience managing executives' calendars and travel management
• Exceptional verbal and written communication skills
• Strong interpersonal skills, with the ability to work well independently and as part of a team
• Strong organizational and time management skills
• Ability to prioritize tasks and manage multiple priorities and deadlines effectively
• Ability to interact with executives and external partners with professionalism and discretion
• Demonstrated ability to handle confidential information with utmost discretion
• Proactive problem-solving abilities and a keen attention to detail
• Ability to anticipate needs and take initiative
• Ability to adapt to changing priorities and handle unexpected situations with ease
• High level of professionalism, integrity, and reliability
• Ability to travel on rare occasions for special events

Benefits

With safety as our top priority and a commitment to employee well-being an important focus, we offer comprehensive and competitive benefits that include medical, dental and vision insurance (including Telehealth options) as well as a variety of other well-being resources focused on mental, physical and financial health. Specific benefits and well-being programs may vary depending on where you work.

Community Engagement

At Novolex, giving back to the local communities that support us is important. Our Focused Giving Program prioritizes support for organizations whose missions promote sustainability initiatives or address food and hunger needs. We also encourage facility level support of activities in the communities where our employees live and work.

Training and Development

We offer constant opportunities for advancement. From skills development to advanced education programs, training and development programs and courses are available through Novolex University. Programs include company and industry training curricula, support for formal education through the Tuition Reimbursement Program, and a Learning Management System that supports and enhances employee skills at all levels of the organization.

#LI-DG1