Procurement Card Administrator

Procurement Card (P-Card) Administrator

LOCATION: (Hybrid/Remote) Huntsville, AL

JOB STATUS: Full-time

CLEARANCE: N/A

CERTIFICATION: N/A

TRAVEL: As Needed

Astrion has an exciting opportunity for a Procurement Card (P-Card) Administrator. The Procurement Card (P-Card) Administrator administers the Procurement Card (P-Card) Program and oversees card program accounting activities. The P-Card Administrator establishes, documents and manages policy, procedures and communications to ensure organizational standards and proactively monitors card program spending for compliance with Astrion policy, to minimize credit losses and to identify financial risks. This role serves as the primary interface between Astrion and the card program supplier, regarding card programs, emerging technology and program changes and enhancements and conducts contract negotiations.

REQUIRED QUALIFICATIONS / SKILLS

• Education/Licensure/Certification: Bachelor's degree in financial, supply chain, or business-related field; or equivalent combination of education and relevant experience
• Experience: 8+ years finance or government procurement experience
• Knowledge, abilities and skills:
  • Possesses strong knowledge of computer operation and standard office software
  • Strong operational and trouble shooting skills for software resources
  • Strong organizational and motivational skills
  • Demonstrated ability to exercise good judgment and discretion in determining solutions
  • Strong technical writing skills
  • Strong interpersonal and customer service skills
  • Strong communication skills with ability to communicate clearly with end-users, peers and management
  • Strong written and verbal communication skills

RESPONSIBILITIES

These essential functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related duties as required.

• Administer card program activities, including card issuance and closure, user setup and maintenance, and issue resolution as well as issuance and enforce controls for ghost and individual cards
• Administer control activities for card spending limits, single transaction limits and MCC restrictions
• Oversee internal control compliance with approval requirements
• Monitor processes for employee change notifications for new and terminated employees and card account updates, as required
• Define metrics and reporting processes, track and analyze P-Card program statistics, identify trends and make recommendations for program enhancements
• Complete a program risk assessment on a regular basis
• Oversee the record retention process of the P-Card transaction documents
• Oversee and initiate timely processing of monthly transactions
• Handle security issues, such as fraud, compromised accounts and lost/stolen accounts, by working with the cardholder and the P-Card provider
• Reconcile P-Card activity for ghost card activity
• Develop communications and maintain Astrion information to help cardholders manage their accounts effectively
• Develop and deliver training programs related to card programs and supporting software to cardholders and management
• Maintain and review card policies and procedures on a regular basis
• Support implementation of best practices and quality control
• Administer and maintain the P-Card Policy and Procedures; implementing changes as necessary
• Review and approve exception and compliance reporting; ensure tracking, investigation and resolution of policy violations
• Follow up to ensure timely expense submissions by cardholders
• Communicate audit issues and problems to management
• Serve as back up to audit team; conducting audits when required
• Support card contract negotiations in conjunction with procurement
• Plan and coordinate the implementation of ongoing improvements to card programs
• Partner with A/P, Purchasing, and other internal departments to identify top Vendors/Suppliers to implement into the procurement card program to maximize spend captured and minimize cash expenses
• Provide support to staff helping to create expense report or related questions
• Provide support in implementations and system interface changes
• Meet professional obligations through efficient work habits such as, meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner, and demonstrating respect for others
• All work responsibilities are subject to having performance goals and/or targets established

What We Offer

• Competitive salaries
• Continuing education assistance
• Professional development allotment
• Multiple healthcare benefits packages
• 401K with employer matching
• Competitive time off policy along with a federally recognized holiday schedule

Who We Are

At Astrion, we innovate, elevate, and shape the world of tomorrow. At our core is our purpose to "Be the Difference". This means we encourage our employees to take action and be the driving force for positive change. We foster an environment where innovative solutions flourish, and our company continuously evolves.

We have a culture of care, empathy, and making a tangible difference within our organization and communities. We embrace continuous learning, growth, and innovation, and pushing the boundaries of what's possible. We promote collaboration and empowering our teams is at the core of our success.

Be the Difference

Astrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities. We support customers with Centers of Excellence in Washington DC, and Huntsville, AL with an additional 36 locations across the U.S.

Join Astrion and Be the Difference in your career and the world!

Astrion is an Equal Employment Opportunity Employer. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.