Talent Acquisition Specialist

We are seeking a Talent Acquisition Specialist for our Phoenix, AZ office. This position is responsible for providing office administrative support, office reception, travel logistics coordination, document production, project and business development coordination. In addition, the individual will also provide administrative and recruitment support for SWCA's national Talent Acquisition team.

This is a hybrid, full-time, hourly position with approximately 30% of time dedicated to Corporate Administrative Services and 70% dedicated to Talent Acquisition. This is subject to change depending on workload needs.

This position reports to the Phoenix-based Senior Talent Acquisition Specialist, and pay will be based on individual qualifications and experience.

Because communication skills and attention to detail are critical to this position, please include a cover letter with your application so that you receive full consideration for this opening.

Our Vision (the North Star), Core Values, and Purpose: Help drive SWCA to be the best workplace and industry leader in sustainability, bringing sound science and creative solutions to global environmental challenges while maintaining a dedication to employee-ownership.

We are #OneSWCA and collaborate across all our offices, programs, and disciplines. We are #AlwaysLearning, we #NeverSettle and we #GiveBack. We are 100% employee-owned, and we build our success together. It is imperative for the successful candidate to fit SWCA's unique culture. Do you appreciate sustainability and environmental awareness? Is giving back to your community a priority? SWCA is a team of scientists, planners, technical experts, and corporate services professionals that are committed to our culture.

Application deadline: Our team will begin reviewing applications immediately, and interviews will be scheduled with qualified candidates on a rolling basis. The application process will remain open until we have received a robust pool of qualified candidates. Once we have identified suitable individuals, we may close the application process without prior notice. We appreciate the time and effort invested by all applicants and will carefully consider each submission.

Administrative Specialist Responsibilities:

• Administrative functions in the office, including proactively developing procedures and assuring administrative support tasks are completed in the most timely and effective manner
• Coordinate, prioritize, and complete tasks to support business activities. This includes word processing, copying, binding, and mailing a variety of letters, internal documents, proposals, IT equipment, and marketing materials.
• Assist with new hire orientation and deployment, health and safety compliance, and management of project records, file organization, and document archiving.
• Oversee facility maintenance, repairs, and service contracts (e.g., copier repair services), ensuring all office equipment is functioning properly and repaired when needed.
• Schedule and support meetings and events for the office as needed.
• Perform other administrative duties as assigned, which may include but are not limited to: receiving all office guests and deliveries; answering/routing all telephone calls; ordering office and kitchen supplies; assisting with expense reports; and sorting/routing incoming mail and shipments.
• Collaborate regularly with SWCA's corporate office (HR, payroll, and accounting) departments to promote SWCA's business interests in adherence to its mission, vision, and values.

Talent Acquisition Responsibilities:

• Posting approved jobs to the appropriate career sites
• Initiating and overseeing the electronic onboarding process
• Administration of hiring effectiveness surveys, including data analysis for the development of monthly, quarterly, and yearly recruiting metric reports
• Assisting in the maintenance of the Applicant Tracking System (ATS)
• Maintaining the Employee Referral Program
• Reviewing and screening applications, supporting candidate sourcing, and scheduling and/or conducting interviews as needed.
• Preparing and extending offer letters.
• Conducting internal compliance audits.
• Other related activities as required.

Required

• Minimum of a High School diploma or equivalent.
• Minimum of two (2) years of current work experience as an administrative support professional or related job experience in a related, project-based industry (e.g., environmental services, architecture & engineering, construction).
• Demonstrated proficiency in Microsoft Word, Excel and Power Point (preferably Version 2010).
• Results-driven professional with high attention to detail and time management skills.
• Ability to maintain strict confidentiality and professionalism at all times.
• Strong multi-tasking skills and ability to produce results; must be able to successfully organize and prioritize work under tight deadlines and changing circumstances.
• Ability to work independently, be proactive, solve practical problems, and take initiative while also being a team player who is willing to make contributions both locally and companywide.
• Excellent phone, communication (including on Zoom and Teams), multi-tasking and interpersonal skills.
• The ability to represent the company in a professional manner, and meet tight deadlines in a fast-paced environment.

Preferred or Helpful.

• Experience with recruiting or other human resources functions
• ATS (iCIMS) experience
• Experience with additional software applications such as Adobe Acrobat Professional.
• Experience with Deltek Vision.
• Eagerness to learn while being receptive to feedback.

SWCA Environmental Consultants is a growing employee-owned firm, providing a full spectrum of environmental services. With offices across the United States, SWCA is one of the largest environmental compliance firms and ranks among Engineering News-Record's Top 200 Environmental Firms.

If you need assistance accessing SWCA's website, completing the online application, or require accommodations at any point during the hiring process due to a disability, please contact us at accommodations@swca.com or call 1-480-581-5378. We're committed to providing an inclusive and supportive experience for all candidates. This contact information is specifically for accommodation requests; other inquiries will not receive a response.

SWCA is committed to salary equity and salary transparency for all its employees. In alignment with this commitment, SWCA posts good faith pay ranges in all its advertised job postings to promote pay equity and transparency.

An employee for this Phoenix, AZ-based position can expect an hourly pay rate between $23.36 - $30.71/hour. Actual pay within this range may depend on experience, qualifications, geographic location, client requirements where applicable, and other factors permitted by law. Regular-status employees are also eligible for performance bonuses. Candidates are also encouraged to consider SWCA's Total Rewards package, which includes a competitive Benefits package, forward-thinking workplace flexibility, outstanding corporate culture, award-winning career development, and more.

EOE - women, minorities, individuals with disabilities and veterans are encouraged to apply. At SWCA Environmental Consultants, we celebrate diversity and are committed to creating an inclusive work environment. We strongly encourage candidates from all backgrounds, including those with diverse experiences and veterans, to apply. We believe that a diverse and inclusive workforce enhances creativity, innovation, and overall organizational success.

SWCA continues to invest deeply in career development programs, delivering our award-winning Career Landscape support resources to accelerate the growth of our staff. We recognize the valuable skills and experiences our internal team members bring to SWCA's continued success. Qualified internal candidates are encouraged to apply and will be seriously considered for this position. We believe in promoting from within, where possible, providing our existing employees with compelling opportunities to advance their careers.

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