Executive Assistant

Executive Assistant

At Endress+Hauser, progress happens by working together. As the global leader in measurement instrumentation, our ~17.000 employees shape the future in the field of process automation. Whether developing and realizing new technology as a team, collaborating to build instrumentation, or strengthening vital relationships with countless global industries, we work to create trusted relationships that help everyone thrive. As a family-owned company, we look beyond short-term moves and work to create a vision that is forward-thinking for our people, our clients, and the world at large.

We are looking for an Executive Assistant to join our Group and to support the Managing Director and Senior Leadership Team, contributing to the smooth operation of our organization. We are a growing instrument manufacturing entity with nearly 200 employees sharing a campus with other Endress+Hauser companies totaling about 800 employees, offering a strong network for collaboration and development.

What is the role about?

Are you a master of organization that thrives in fast-paced environments? Do you have a knack for anticipating needs and providing seamless support to executives, leaders and employees? Are you passionate about contributing to a dynamic team and helping leaders achieve their goals? Then this could be the perfect opportunity for you to join our team!

Which tasks will you perform?

• Business Presentation Preparation and Document Handling:

• Utilizing established templates, consolidate, collect and prepare presentations that are organized and communicate the necessary points tailored to the audience from executive level business proposals to all employee meetings.

• Prepare, share, file, and store documents and materials with accuracy and confidentiality.

• Cross-Functional Collaboration:

• Work closely with internal teams and external/community partners to support successful outcomes.

• Actively participate in Lean Manufacturing and continuous improvement initiatives; seek feedback from leadership to enhance performance.

• Email and Calendar Management:

• Process, sort, prioritize and respond to incoming email to the Managing Director and other shared email inboxes, according to defined preferences.

• Maintain and coordinate the Managing Director's daily calendar and the company-wide calendar of activities, ensuring alignment with business priorities and key deadlines.

• Meeting Support and Event Planning:

• Schedule and organize onsite and offsite meetings. Attend meetings, record discussion notes, decisions made, actionable items, and ensure thorough follow-through and communication.

• Organize in-house and off-site employee events, including FL US social events and Global Weeks, ensuring seamless execution.

• Travel Manager and Coordination:

• Act as the Travel Manager for the company, ensuring Travel Policies and Practices are followed. Arrange domestic and international travel logistics tailored to travelers' preferences and schedules.

What do we expect from you?

• Ability to take initiative, seek clarity, and demonstrate a willingness to learn.

• Excellent written and verbal communication skills.

• Strong interpersonal skills and a collaborative mindset.

• Proven experience as an Executive Assistant or in a similar administrative role.

• Strong organizational and prioritization skills with the ability to manage multiple tasks simultaneously.

• High attention to detail and commitment to accuracy.

• Proficiency in Microsoft Office 365 (Outlook, Teams, Word, Excel, PowerPoint, OneNote).

• Experience with or exposure to Lean Manufacturing principles is a plus.

• Understanding of how business functions are interconnected.

• Ability to develop engaging solutions and contribute to strategic planning.

• Comfortable working in a fast-paced, dynamic environment.

What can you expect from us?

• We are a Family-owned, highly committed global company with a sustainable vision of the future.

• We offer on-site amenities such as cafeteria, gym, health clinic, and ergonomic support, to foster a convenient and health-conscious workplace environment.

• We prioritize Employee Well-Being by offering a competitive compensation including bonus opportunities, a comprehensive benefit package including medical, dental, vision) and 401(k) savings with company match.

• We support work-life balance with family-friendly policies including 10 company-paid holidays, paid time off, paid parental leave, employee assistance programs (financial, mental, and physical health and wellbeing), and employee discounts.

• We encourage Lifelong learning encouraged by versatile training, tuition reimbursement, success coaching, and further education opportunities, promoting personal and professional development within our organization.

• We ensure our employees work in State-of-the-Art Facilities equipped with ergonomic workstations to enhance productivity and comfort.

How do you apply?

To apply, we kindly ask you to upload your documents on our career page. Endress+Hauser is an equal opportunity employer and does not discriminate on the basis of any protected classification, including protected veteran and disability status.