Assoc. Construction Specialist - Construction Paving

Overview

Responsibilities

• VIOLATION MONITORING: Monitor and research Notices of Violation (NOV) and Corrective Action Requests (CAR) issued by the NYC DOT.
• SUMMONS SYSTEM KNOWLEDGE: Maintain working knowledge of the NOV process and the Summons System.
• PERMIT MANAGEMENT: Order NYC DOT permits and track work progress in Con Edisons Work Management Systems (e.g., Maximo, Electric and Gas WMS).
• FIELD OPERATIONS SUPPORT: Dispatch work assignments to field forces and assist in preparing training and business presentation materials
• APPLICATION UTILIZATION: Monitor and utilize the paving applications and Summons System, including the NYCStreets application.
• ENVIRONMENTAL COMPLIANCE: Ensure compliance with safe work practices and environmental protection policies in accordance with Company and regulatory standards.
• CONTRACTOR DOCUMENTATION: Request and collect documentation from contractors to support Unit Price Contract payments.
• PAYMENT FOLDER VERIFICATION: Verify that all required documents (e.g., paperwork, photographs) are included in payment folders prior to submission to Chief Construction Inspectors (CCI).
• PAYMENT TRACKING: Manage payment folders from initial submission through final payment and filing.
• CLAIMS RESOLUTION: Assist in resolving contractor exceptions or claims related to proposed payments.
• PERFORMANCE SUPPORT: Support departmental goals and Key Performance Indicators (KPIs).
• FINANCIAL TASKS: Perform invoice and receipting tasks in Oracle and take on additional assignments as needed to support departmental operations.

Qualifications

• High School Diploma/GED 5 years Experience in office management, utilization of spreadsheets and databases to track and monitor work queues; interfacing with customers and/or contractors, filing, setting-up and following-up with appointments along with updating financial records
• Associate's Degree 4 years Experience in office management, utilization of spreadsheets and databases to track and monitor work queues; interfacing with customers and/or contractors, filing, setting-up and following-up with appointments along with updating financial records
• Bachelor's Degree 2 years Experience in office management, utilization of spreadsheets and databases to track and monitor work queues; interfacing with customers and/or contractors, filing, setting-up and following-up with appointments along with updating financial records

• Depending on education, 2-5 years of relevant work experience. Required
• Demonstrated experience working with Microsoft Office software applications (Access, Excel, Word, Outlook, PowerPoint) and demonstrated experience managing multiple assignments. Required
• Experience in office management, utilization of spreadsheets and databases to track and monitor work queues; interfacing with customers and/or contractors, filing, setting-up and following-up with appointments along with updating financial records. Required
• Experience working with Customer Relationship Management Software Applications Preferred
• Working knowledge company work management systems and mapping applications is preferred. Preferred
• Experience in interpreting contract pay items and standard terms and conditions of construction contracts is preferred. Preferred
• Knowledge of Oracle EBS or other payment, invoicing system applications Preferred

• Driver's License Required

• Ability to push, pull, and lift up to 40 pounds
• Sit or stand to answer a phone for the duration of the workday
• Sit or stand to use a keyboard, mouse, and computer for the duration of the workday
• Possess manual dexterity and the ability to use hands for the duration of the workday
• Ability to stoop, bend, reach, and kneel throughout the workday
• Stand to use/operate office equipment for the duration of the workday

• The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.
• The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.
• Must be able to work flexible hours including weekends and holidays as required
• Must be able to travel within the Company service territories, as necessary.