Position Details
Position Information
| Recruitment/Posting Title |
Program Coordinator - Part Time/Temporary |
| Posting Number |
25TM0259 |
| Department |
Mason Gross Sch Arts-Deans Ofc |
| Overview |
Mason Gross School of the Arts is a vibrant community of artists and scholars committed to pursuing excellence, innovation, and inclusivity. Its mission is to create socially relevant art, foster diverse programming and curricula, cultivate community partnerships, and advance the arts through teaching, creative activity, advocacy, and research that contributes to the public good. Comprising 1200 undergraduate and graduate students across programs in music, theater, dance, filmmaking, and art & design, Mason Gross is housed within Rutgers-New Brunswick, a premier Big Ten research university that serves some 50,000 students and is the flagship campus of Rutgers, The State University of New Jersey. The nation's eighth oldest institution of higher learning, Rutgers reflects the diversity of New Jersey, which is one of the most diverse states in the nation. The Rutgers-New Brunswick campus is located less than an hour by train or car to New York City and the beautiful beaches of the Jersey Shore and is just over an hour to Philadelphia. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Program Coordinator - Part-Time/Temporary for Scarlet Arts Rx. Reporting to Scarlet Arts Rx Director, the Program Coordinator will provide comprehensive administrative and programmatic support for this program.
Among the key duties of this position are the following:
- Assists with Scarlet Arts Rx program planning and implementation.
- Assists with unpacking, sorting, and tracking of art supplies, then preparing and, as needed, delivering carts across campus for events for the teaching artist team.
- Assists with in-person implementation or co-implementation of events, including many events that occur in the evenings and periodic events on weekends.
- Acts as a last-minute, on-call substitute for teaching artists who cannot make events due to emergencies.
- Assists with events promotion, including printing and disseminating event flyers across campus, attending meetings on campus, and tabling at student events during daytime or evening hours and periodically on weekends.
- Collects and enters evaluation survey data into Qualtrics.
- Collects qualitative data (e.g., student testimonials) at events.
- Take photos at Scarlet Arts Rx events.
- Attends frequent online meetings with the Director.
- Gathers Scarlet Arts Rx student teaching artist team for periodic team bonding and educational events.
- Scout out locations for event reservations and public art displays.
- Assists other administrative and organizational tasks as needed.
|
| FLSA |
Nonexempt |
| Salary Details |
$30/hourly |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits
- Life insurance coverage
- Employee discounts programs
For detailed information on benefits and eligibility, please visit:
http://uhr.rutgers.edu/benefits/benefits-overview. |
| Position Status |
Part Time |
| Working Hours (per week) |
19.5 |
| Daily Work Shift |
Day |
| Work Arrangement |
|
| Payroll Designation |
PeopleSoft |
| Terms of Appointment |
Temporary Staff Appointment - Hourly |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree visual arts or in a related field and one year relevant experience in an administrative function, or an equivalent combination of education and/or experience.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- Strong organizational and administrative skills.
- Ability to multitask, plan and lead small projects, and maintain accurate records.
- Demonstrated ability in collecting and evaluating data.
- Excellent communication, sound judgment, and the ability to escalate issues appropriately.
- Demonstrated ability in working successfully and collaboratively in a fast-paced, deadline-driven professional environment.
- Attention to detail is essential.
- Computer literacy in Qualtrics, Concur, Canvas, Canva, Word, Outlook, Microsoft Excel or Google Sheets, PowerPoint, and willingness to learn new platforms.
|
| Preferred Qualifications |
|
| Equipment Utilized |
- Photo copier, printer, computer.
|
| Physical Demands and Work Environment |
|
| Special Conditions |
|
Posting Details
| Posting Open Date |
06/25/2025 |
| Posting Close Date |
07/03/2025 |
| Open Until Filled |
No |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
Rutgers University - New Brunswick |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
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Jun 26, 2025