Accounting Manager - AR/AP

Are you friendly, dependable, and passionate about working with people? At Coborn's, Inc., we love serving our guests, supporting our communities, and helping our team members grow their careers. If you're looking for a place where you can build a future while making a positive impact every day, we'd love to talk to you about joining our team!

Coborn's, Inc. is a fast-growing, employee-owned grocery retailer proudly serving communities across the Midwest. Our family of grocery stores includes Coborn's, Cash Wise Foods, Marketplace Foods, Hornbacher's, Tadych's Marketplace Foods, Sullivan's Foods, and Kessler's. We offer our guests an elevated shopping experience-both in-store and online-focused on freshness, value, and convenience. Guided by our company vision to inspire happiness, healthy living, and simplicity, this principle has fueled our growth for more than 100 years and is at the heart of everything we do.

Coborn's, Inc. also owns and operates liquor stores under the Coborn's Liquor, Cash Wise Liquor, Andy's Liquor, and Captain Jack's brands. In addition, we operate fuel kiosks and convenience store locations under the Little Dukes and Coborn's Express names. Many of our grocery stores also feature full-service pharmacies to support the health and wellness of our guests. We manage a variety of other retail businesses in markets where the fit is right, including Ace Hardware, Country Floral Gifts & Greenhouse, Caribou Coffee, Dunn Brothers Coffee, Erbert and Gerbert's, Godfather's Pizza, and Pet Supplies Plus. To support our diverse retail operations, we operate our own central bakery, fresh foods commissary, and grocery warehouse and distribution center.

We're looking for a dynamic Accounting Shared Services Manager to lead our financial operations with accuracy, accountability, and confidence. In this critical role, you'll take charge of both sides of the ledger-leading and overseeing the Accounts Payable and Accounts Receivable functions within a centralized shared services environment. This role ensures timely and accurate processing of transactions, drives operational efficiencies, maintains compliance with accounting standards and internal policies, and supports continuous improvement initiatives. As the Accounting Shared Services Manager, you will lead a team of accounting professionals, collaborate with cross-functional teams, and play a key role in optimizing end-to-end financial processes to support organizational goals.

Duties Include:

Strategy & Oversight

• Provide leadership and direction for the AP and AR teams; manage staffing, performance, and professional development.
• Serve as the primary liaison for internal departments, stores, and external vendors regarding AP/AR matters.
• Design and maintain the organizational structure of the shared services team to ensure alignment of roles with departmental goals.
• Lead or participate in initiatives to drive transactional efficiency, automation, and cost savings.
• Set department goals and KPIs, monitor performance, and ensure alignment with corporate objectives.

Financial Governance & Compliance

• Maintain and enforce internal control policies, authorization matrices, audit narratives, and tax rate applications.
• Ensure compliance with all applicable regulations including IRS requirements for 1099 reporting and W-9 documentation.
• Support external audits and internal reviews by preparing documentation and providing necessary support.

Accounts Payable (AP) Responsibilities

• Manage all aspects of the AP cycle, ensuring timely and accurate processing of vendor invoices in compliance with contracts and PO terms.
• Oversee payment processing (ACH, check, wire) to ensure completeness, accuracy, and proper authorization.
• Monitor and reconcile the AP sub-ledger; investigate discrepancies and resolve issues proactively.
• Ensure timely and compliant preparation and submission of 1099 forms.
• Lead efforts to enhance AP automation, including electronic workflows and invoice scanning solutions.
• Serve as an escalation point for vendor issues requiring advanced resolution.

Accounts Receivable (AR) Responsibilities

• Oversee billing, collections, and receivables processes to ensure accuracy and timeliness.
• Monitor AR aging reports and drive resolution of outstanding balances in collaboration with stores and category managers.
• Manage reconciliations of accounts, including unapplied cash, chargebacks, and short payments.
• Evaluate and maintain customer/vendor credit profiles; oversee credit limit reviews and approval processes.
• Support month-end close with accurate revenue accruals and AR reporting.

Team Leadership & Cross-Functional Collaboration

• Build a high-performing, engaged team by mentoring, training, and recognizing team contributions.
• Foster a culture of accountability, accuracy, and continuous improvement.
• Collaborate with cross-functional departments to streamline processes and resolve accounting-related issues.
• Identify and implement process improvements and technology enhancements to improve efficiency and data accuracy.

Our remarkable employees are at the heart of everything we do. At Coborn's, we're committed to creating a supportive and rewarding workplace-one that offers a vibrant, team-oriented environment, ongoing career growth, and meaningful benefits. As an employee-owned company, we believe in investing in our people and their futures.

We're proud to offer a variety of benefits to both our full-time and part-time employees, including:

• 10% Employee Discount (for the employee and their immediate household) at our grocery and franchise locations (Ace Hardware, Caribou Coffee, Erbert and Gerbert's, and Pet Supplies Plus)
• Get Paid Daily with DailyPay - for employees who would like access to their pay before payday, we offer this great benefit!
• Paid Time Off (PTO/Vacation)
• Paid Floating Holidays & 1 - time for hours worked on a company-recognized holiday!
• Sunday Premium Pay - an extra $1 per hour for hours worked on Sundays (some exclusions apply)
• Paid Military Leave
• Employee Health & Wellness Programs, Challenges and Resources - to assist our team members in living a life of wellbeing!
• Employee Assistance Program (EAP) - unlimited phone access to legal, financial, and work-life services and up to five free in-person counseling sessions, per situation/issue, per year
• Tools, resources and opportunities for career growth and development
• 401(k) plan options - we also match up to 20% of the first 5% contributed
• Participation in our Employee Stock Ownership Program (ESOP) - yes, we're employee-owned! Our team members benefit from the success of the company through this company-sponsored benefit!
• Additional Voluntary Benefits - such as vision, accident and critical illness insurances

If you're hired or promoted into a full-time position with our company, you will also be eligible for: Medical & Dental Insurance, Health Savings Account (HSA), Flexible Spending Account (FSA), Tuition Reimbursement, Adoption Reimbursement, Paid Family Caregiver Leave, as well as company-sponsored Term Life Insurance, Accidental Death & Dismemberment Insurance, and Short-Term & Long-Term Disability Insurance!

As a member of our team, you can also expect:

• Flexible scheduling - We understand that many of our employees are trying to juggle school, practice, family time, errands and personal hobbies, all with only about 16 hours of awake time in a day.
• Recognition - We celebrate a culture of recognition, encouraging employees to recognize and thank one another for remarkable behavior. We even have an app for that!
• Growth Opportunities - We're always looking for motivated, high-potential employees who want to be part of our next generation of leaders! There are opportunities to grow within our company to positions you may not yet even know exist. Coborn's, Inc. offers a variety of development programs for employees who want to grow their careers with us.

Our culture celebrates employee ideas and encourages creative innovations. We're growing, learning, and overflowing with energy. In a dynamic atmosphere that welcomes diversity, we are investing in our employees, along with the growth of our company. We invite you to join us in carrying out our vision to "Be Remarkable!" Apply today!

Starting pay is determined based on several factors, which can include the candidate's experience, qualifications, skills, education, and geographic area.