Administrative Specialist - Professional Standards Bureau (Internal Affairs)

Posting Date

Application Deadline

Pay Range

Job Type

Department

About the Position

The Office Assistant Specialized provides a variety of specialized clerical and administrative support duties for the Internal Affairs Division. Tasks performed are specialized and often complex and/or sensitive in nature. This position receives occasional guidance or assistance as new or unusual situations arise and may be required to interpret operating procedures and policies of the work unit to lower level staff.

About the Maricopa County Sheriff's Office:

Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency where we come together as a team to support and provide public safety.

Position Qualifications

We recognize your time is valuable, so please apply if you meet the following required qualifications:

Education

• High School Diploma or GED

Experience

• Two (2) years of experience performing office, administrative, and clerical duties.

OR

Combined education and experience qualifications

• An equivalent combination of education and job-related experience may substitute for the minimum qualifications on a year for year basis.

Other Requirements

• Training that may be provided on-the-job: FEMA NIMS - IS100 and 700; Safety; ADP Payroll; PREA training.
• Must possess, or have the ability to obtain by the time of hire, a valid Arizona driver's license.
• Prior to hiring, the Sheriff's Office requires that all candidates pass a background review.

Our Preferred Candidate has

• Experience in law enforcement administration; experience with Microsoft Excel

Essential Job Tasks

(This is not an all-inclusive list of all job duties that may be required; employees will be required to perform other related duties as assigned.)

• Composes complex and sensitive forms, letters or memorandum. Prepares and processes specialized paperwork.
• Process and handle confidential information with discretion.
• Provides information to public, other agencies, and MCSO personnel. Creates and manages computer database applications.
• Compiles monthly reports and records for staff expenditures. Maintains calendars and schedules activities.
• Implements and maintains files and databases, such as office budget, vehicle inventory, personnel lists, property inventory, personnel files, and reports for the Bureau, and tracks/follows-up.
• Provides customer service via telephone, email, and in person.
• Trains and directs the workflow of lower level administrative staff reporting to the Division. Cross-train and provide backup for other administrative staff, including answering phone calls from the public to accept comments and complaints.
• Attends meetings, takes notes, generates reports, and distributes to appropriate personnel.
• Inventories, orders, and stocks supplies for staff.
• Be present at work site to perform tasks as scheduled and/or assigned by supervisor.

Working Conditions

Maricopa County is an EEO/ADA Reasonable Accommodation Employer.

The following environments described are only representative of how the essential job tasks are currently performed or envisioned. As such, in order to accommodate a disability or limitation, the essential job tasks may be performed in ways other than described on these pages.

Work occurs indoors in close proximity with others. Tasks require manual dexterity of hands and body to operate office equipment. Team-oriented activities and interaction with all levels of County management and personnel as well as the public occurs. Responsibilities require accuracy, confidentiality and ethical conduct.

Work Environment

• Indoors
• Conditions may rarely include stairs or ladders

Physical Environment

• Sitting, standing, walking Speaking, hearing, seeing, reading Distinguishing colors
• Reaching
• Lifting floor to waist twenty (20) pounds Lifting waist to shoulder twenty (20) pounds
• Lifting shoulder to overhead twenty (20) pounds
• Carrying a weight of twenty (20) pounds for a distance of 20 feet Pushing/pulling a weight of twenty (20) pounds for a distance of 20 feet

Social Environment

• Teamwork
• Working in close proximity with others

• Decision making Frequent Interruptions
• Conditions frequently include handling multiple or complicated tasks, unscheduled tasks, rescheduling of tasks, high volume of work, accuracy
• Frequent public contact
• Conditions may rarely include emergencies, concentration/vigilance, isolation, overtime/rotating shifts

Knowledge, Skills, and Abilities

Knowledge of

• Windows and Microsoft Office Suite applications with an emphasis on Excel.
• structure and content of the English language including spelling, rules of composition, and grammar.
• Standard administrative practices and clerical systems, including data processing applications, managing files, records, and other office procedures.

Skill in

• Analyzing problems and developing effective solutions.
• Operating various machines, including personal computers, copiers, scanners, and other standard office equipment and software.
• Communicate verbal and written information effectively for the needs of the audience Using computer applications, including Excel spreadsheets, databases, and word processing software.

Ability to

• Interpret and explain rules and regulations Interact effectively with coworkers and the public.
• To establish and maintain effective working relationships with others, to organize, assign and supervise the work of others.
• Work independently with minimal direction.
• Maintain time-sensitive and confidentiality documents and materials. Organize and prioritize work while meeting multiple deadlines.

SELECTION PROCEDURE:

The hiring authority will select the successful candidate based on departmental needs.

All offers of employment made to new hires and rehires at Maricopa County are contingent upon successful completion of a post-offer, pre-employment thorough background investigation. A background investigation is conducted on a current employee who changes to a Safety Sensitive Position or one having the potential for serious adverse impact on the integrity or efficiency of the County. These requirements do not pertain to employees of elected officials who undergo background investigation processes administered through their respective offices.

Typically, successful candidates are hired at a salary rate, up to midpoint of the range, based on applicable experience, internal equity and budgetary allowances.

Selection Procedure

• Only the most qualified candidates will be considered

• Consideration will only be given to candidates who submit online applications

• Candidates will be contacted primarily through email and their Workday online application profile

• Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive

Maricopa County is an equal opportunity employer.

Apply Now!