Administrative Support Assistant

Equiliem
United States, New York, New York
Jul 08, 2025
Job Title: Administrative Support Assistant Department: Work Management System (WMS) Replacement Project Team Contract Length: 6 months - high potential for extension Schedule: Hybrid (3 days onsite, 2 remote; may occasionally require 4 days onsite) Hours: Monday - Friday, 8:00 AM - 4:30 PM Overtime: No Travel: Occasional travel to other facilities Required: Proven experience in an administrative or project support role, preferably in a technical or enterprise system environment Strong organizational and time management skills with the ability to multitask effectively Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and collaboration platforms such as SharePoint and Microsoft Teams Preferred: Experience supporting IT or enterprise system implementation projects Familiarity with project management tools such as MS Project Job Description: Seeking a detail-oriented and organized Administrative Support Assistant to join the Work Management System (WMS) Replacement Project Team. This individual will support the team's daily operations, assist with onboarding new team members, and contribute to documentation and communications throughout the project lifecycle. Key Responsibilities: Provide daily administrative support to the WMS project team Coordinate onboarding for new team members (scheduling, documentation, IT setup, system access) Schedule and organize project meetings, prepare agendas, and record meeting minutes Maintain project documentation and collaboration tools (e.g., SharePoint, Teams) Assist with tracking deliverables, updating timelines, and supporting project reporting Support internal and external project communications Perform clerical tasks such as data entry, file management, and correspondence Assist with other administrative or project-related duties as assigned Qualifications: Proven administrative or project support experience in a technical or enterprise setting Strong organizational, multitasking, and time management skills Proficiency in Microsoft Office Suite and collaboration tools like SharePoint and Teams Excellent written and verbal communication Ability to work both independently and collaboratively in a fast-paced environment High attention to detail and discretion in handling confidential information #ZR