New

Business Services Coordinator - Journey

East Carolina University

$34,280 - $53,439

United States, North Carolina, Greenville

Jul 11, 2025

Position Details

Position Information

Job Title	Business Services Coordinator - Journey
Position Number	001272
Vacancy Open to	All Candidates
Time-Limited	No
Department Homepage	transit.ecu.edu
Advertising Department	TRANSIT
Division	Student Affairs
Classification Title	10739 Business Services Coordinator
Competency Level	2 - Journey
Working Title	Business Services Coordinator
Number of Vacancies	1
Full Time Equivalent (FTE)	1.0
Full Time or Part Time	Full Time
Recruitment Range	$34,280 - $53,439
Anticipated Hiring Range	$43,048 - $48,143
Salary Grade Equivalency	NC09
Work Schedule	M-F
Work Hours	8-5
Position Location (City)	Greenville
Job Category	Staff - Professional
Organizational Unit Overview	The Division of Student Affairs comprises over 30 departments, each responsible for providing various student support, services, and educational programs accessible to the university community. With over 300 full-time employees and over 1200 student workers, the Division supports Pirate success through environments that enhance student development, engagement, belonging, well-being, and career readiness. The Division strives to be a national leader in developing student experiences that positively transform lives and communities through work that makes students the focal point of our services, policies, and programming; creates a community where all feel safe, included, and welcomed; treats each other with dignity and civility, and recognizes every individual has rights, ideas, and beliefs; maintains open and honest interactions, and delivers high-quality programming, services, and resources through continuous reflection and improvement.
Job Duties	This position serves as Business Affairs Manager in the administration division of the Transit Department reporting to the departmental Director. The Business Affairs Manager is responsible for financial, human resources, and administrative functions for the department. Financial responsibilities include serving as the primary point of contact and manager for accounts payable/receivable, departmental procurement and procurement processes/approvals, contract administration, travel authorizations/reimbursements, deposits, timekeeping SuperAdmin for Kronos, revenue/expense/capital account reconciliation, financial reporting, budget preparation, and overall accountability for Transit funds. Human resources responsibilities include serving as the departmental primary point of contact and manager for all personnel actions, processes, adherence to guidelines and procedures, and keeping departmental documentation up to date. The Business Affairs Manager supervises a Personnel Administration Specialist that assists with personnel actions and administrative functions related to the departments 100+ student employees and timekeeping reconciliation for accuracy. The Business Affairs Manger is responsible for administrative functions of the department which includes managing the office facility, environment, contents, and supplies to ensure optimal functionality and readiness so staff can effectively and efficiently do their jobs. The Business Affairs Manager provides administrative support to the departmental director and serves of teams, committees, and work groups. Finance Ensure departmental compliance with spending, budget, and university guidelines Ensure appropriate oversight, compliance, checks and balances and audit guidelines with all departmental financial processes Monitor monthly expenses and transactions for proper account coding and appropriate spending limits based on adopted/approved budget and line-item spending limits Ensure timely and accurate payment of departmental invoices Ensure timely review/payment of fuel invoices ($400,000 annually) to NCDOT (gas and diesel) and Greenville Utilities (CNG) Ensure timely review/payment of monthly maintenance contract invoices - Gregory Poole, Cummins, White's ($1,000,000+ annually) Extensive use of all Banner systems is required Regular use of PORT for purchase orders/payment to vendors Coordinate with Materials Management and ITCS for contracts and payments over $5,000 and technology/software review Ensure payment and renewal of service/maintenance contracts for Transit technology hardware/software - Clever Devices ($75,000), Remix ($35,000), TransLoc ($15,000) Regular use of Procard for payment to vendors with $25,000 monthly limit Perform monthly reconciliation on all revenue and expense accounts Prepare and ensure monthly reports are submitted to the Division Prepare monthly financial reports for the Director Prepare financial reports for quarterly and annual reports Assist in annual budget preparation process Stay current on ECU records retention guidelines and ensure departmental compliance and appropriate records removal/storage/destruction Perform collections for charter services $750,000 annual revenue Make all departmental deposits into appropriate accounts following all ECU guidelines Handles all incoming and outgoing departmental mail service Departmental travel administrator - travel preauthorization and post travel reimbursement Utilize/setup U-Store for departmental online credit card payments Maintain bus service contracts for apartment communities - 3 updates & legal review annually Ensure contracts are properly executed for over 1 million dollars of annual revenue Work with clients and ECU Legal and Materials Management for updates and proper tax paperwork Ensure collection of revenue & reconciliation of accounts Manages leased Enterprise Rent a Car vehicle fleet - coordinates service/inspection/mileage/vehicle change out/invoices ($40,000 annually) Administration Provide administrative support to the departmental Director Manage the Director's calendar, respond to meeting requests, setup meeting/calls Communicate directly with faculty, staff, and students on behalf of the Director Generate correspondence on behalf of the Director to internal and external constituents Ensure departmental compliance with university policy for record keeping and retention Ensure departmental compliance with documentation of financial/HR/timekeeping procedures Supervise/manage all departmental inventory and supplies Utilize the ECU work order system for facility maintenance and repairs Serve as departmental representative for fixed assets and surplus property Human Resources Departmental SuperAdmin for Kronos timekeeping Review/approve time for department as departmental approver Oversee departmental Kronos guidelines Provide guidance and oversight for job postings for student and temporary positions Coordinate full-time postings Ensure compliance and approvals for hiring proposals Manage HR functions for all full-time and temporary employees Work with Campus Living and Student Affairs Business Office staff on personnel matters Direct/oversee/provide approvals to Payroll Coordinator position Review employee records to ensure that department maintains current and accurate records for 100+ students/20+ temporary/15 full-time Serve on hiring/discipline committees as needed Supervision Provide direction and oversight to Payroll Coordinator position Perform timely intermediate & annual evaluation and goal setting for employee(s)
Minimum Education/Experience	Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
License or Certification required by statute or regulation	None
Preferred Experience, Skills, Training/Education
License or Certification required by the Department	None
Special Instructions to Applicant	Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date	07/11/2025
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.	07/22/2025
Open Until Filled	No
Quick Link for Direct Access to Posting	https://ecu.peopleadmin.com/postings/86878
Alternate option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.
Nondiscrimination Statement	East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.
Eligibility for Employment	Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Department for People Operations, Success, and Opportunity	If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.