New

1st Shift - Accounting & People Operations Coordinator

Staffing Support Specialists
401(k)
United States, Wisconsin, Germantown
Jul 14, 2025
Job Title : Accounting & People Operations Coordinator Location : Germantown, WI Employment Type: Full-Time Wage: $54-65K Position Summary: We are seeking a detail-oriented and organized Accounting & People Operations Coordinator to join our team in a fast-paced metal manufacturing environment. This hybrid role supports our financial operations, including accounts payable/receivable, payroll, and general accounting-as well as being a key point of contact for office communications and People Operations. This candidate will work closely as an extension of HR and our Leadership Team. The ideal candidate is both numbers-savvy and people-minded, with strong communication and organizational skills. Key Responsibilities: Accounting Functions: Process, reconcile and manage accounts payable and accounts receivable through Quickbooks online and internal systems. Process customer deposits Enter projects in Quickbooks and manage accordingly Prepare and tie out weekly timesheets for submission to the payroll processor and maintain accurate payroll records Assist accountant with monthly financial reporting, journal entries, and account reconciliations as needed Support budget tracking and expense monitoring Compile commissions information for sales team Support budget tracking and expense monitoring Coordinate with vendors, resolve invoice discrepancies and process vendor payments Process weekly 401K payments Execute Health Insurance Census for renewal and 401K Compliance reports annually Maintain and update financial records in accordance with company policies and procedures Act as stakeholder and point of contact for transitioning Accounting and HR processes to new platforms as the company grows Manage customer PO's and unique billing Manage and monitor accounting email box and coordinate with customers and vendors to resolve PO and invoice discrepancies People Operations Support: Assist with new hire onboarding Assist with tracking and managing employee attendance and PTO. Help coordinate safety trainings and ensure HR documentation is up to date Support employee relations and serve as a liaison for HR Support efforts to maintain compliance with state and federal employment laws Address and initiate any office maintenance needs Effectively communicate any company-wide announcements First point of contact in work comp process Order office/shop supplies Qualifications: 3+ years of experience in accounting, bookkeeping, or payroll Exposure to or experience in human resources a plus Strong understanding of accounting principles and payroll processing Expert proficiency in QuickBooks online and accounting/payroll software Intermediate proficiency in Microsoft Office Suite Excellent attention to detail and problem-solving skills Strong communication and interpersonal abilities Ability to maintain confidentiality and manage sensitive information Prior experience in process improvement / project management a plus Ability to juggle priorities Ability to form and maintain strong business partnerships both internally and externally Work Environment: This position operates in an industrial manufacturing office setting. Frequent interaction with the plant floor and coordination with production staff is required.