New

Accounts Payable Specialist

Harmonia Holdings Group LLC
medical insurance, life insurance, vision insurance, parental leave, paid time off, paid holidays, 401(k)
United States, Virginia, McLean
8180 Greensboro Drive (Show on map)
Jul 15, 2025
Harmonia Holdings Group, LLC is an award-winning, rapidly growing federal government contractor committed to providing innovative, high-performing solutions to our government clients and focused on fostering a workplace that encourages growth, initiative, creativity, and employee satisfaction. Harmonia Holdings Group, LLC, isa dynamic government contractor providing forward-thinking technology and financial solutions to federal agencies across National Security, Civilian, Veteran's Affairs, and Health sectors. We're known for our agility, innovation, and commitment to compliance, excellence, and integrity. We're growing fast - and we're looking for a driven Accounts Payable Specialist who thrives in our dynamic environment. Position Summary: The right Accounts Payable Specialist will play a key role in our vendor and financial operations. In this vital role, you'll ensure our AP function runs with accuracy, speed, and compliance - supporting federal contracts that demand precision and accountability. You know how to navigate in a high-compliance, fast-paced, and mission-driven environment. And you bring a deep knowledge of GAAP, FAR, CAS, and DCAA compliance. Key Responsibilities: Own and manage full-cycle accounts payable, subcontractor, and expense reimbursement functions. Review, validate, and process vendor invoices, ensuring proper coding, approvals, and documentation in compliance with federal regulations and company policy. Monitor AP inbox and respond to inquiries in a timely and professional manner. Complete a 3-way match on POs, invoices, and receiving reports as applicable. Coordinate with procurement and project teams to resolve invoice discrepancies. Support month-end close activities including AP accruals, aging reports, and reconciliations. Prepare weekly payment runs (ACH, check, wire) and ensure timely disbursement. Maintain vendor records, including W-9s and 1099 information. Maintain accurate financial records and data systems, including managing vendor files and management of the Vendor Maintenance process. Manage the annual 1099 process and ensure accurate reporting. Prepare journal entries, account reconciliations, and supporting schedules. Ensure compliance with internal company policies as well as GAAP, FAR, and CAS regulations. Provide final review and audit of all employee expense reports. Support external audits, including financial, DCAA, and internal control reviews. Participate in system upgrades and process improvement initiatives. Conduct account research and handle ad-hoc accounting, reporting, and administrative tasks as necessary. Perform other duties as required. Qualifications: Required: 5+ years of full-cycle AP experience in a government contracting environment Strong understanding of GAAP, FAR, CAS. Experience in Deltek Costpoint Advanced Excel skills (formulas, pivot tables, data sets). Analytical mindset with strong attention to detail. Excellent communicator and highly organized Strong relationship skills. Preferred: Associate or Bachelor's degree in Accounting, Finance. Experience with Jamis and Unanet. Experience with financial and DCAA audits ___________________________________________________________________________________________________________ Here at Harmonia we are pleased to have been repeatedly recognized for our outstanding work culture, the innovative work we do, and the employees on our team who make a difference each day. Some of these recognitions include: Recognized as a Top 20 "Best Place to Work in Virginia" Recipient of Department of Labor's HireVets Gold Medallion Great Place to Work Certification for five years running A Virginia Chamber of Commerce Fantastic 50 company A Northern Virginia Technology Council Tech 100 company Inc. 5000 list of fastest growing companies for eleven years Two-time SBA SBIR Tibbett's Award winner Virginia Values Veterans (V3) Certification We recognize that every bit of our success is the result of our teams of hard-working, motivated, and innovative professionals who are proud to call themselves part of the Harmonia family! In addition to competitive compensation, a family-focused culture, and a dynamic, productive work environment, we offer all full-time employees a variety of benefits including, but not limited to Traditional and HSA- eligible medical insurance plans w/ Wellness Incentives for employees and family 100% employer-paid dental and vision insurance options 100% employer-sponsored STD, LTD, and life insurance Veterans Cohort Gym membership reimbursement 401(k) matching Dollar-for-dollar 501(c)(3) donation matching Flexible-schedules and teleworking options Paid holidays and Flexible Paid Time Off Adoption Expense Reimbursement Paid Parental Leave Professional development and career growth opportunities and paid training days Employer-sponsored Employee Assistance Program for employee and family Team and company-wide events, recognition, and appreciation-- and so much more! Check out ourLinkedIn,Facebook, andInstagramto find out a little more about who we are and if we are the right next step for your career! Harmonia is an Equal Opportunity Employer providing equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity, sexual orientation, disability, or genetics.Harmonia does and will take affirmative action to employ and advance in employment individuals with disabilities and protected veterans.To perform the above job successfully, an individual must possess the knowledge, skills, and abilities listed; meet the education and work experience required; and must be able to perform each essential duty and responsibility satisfactorily. Other duties in addition to those listed may be assigned as necessary to meet business needs. Reasonable accommodation will be made to enable an applicant with a disability to successfully apply for and/or perform the essential duties of the job. If you are in need of an accommodation, please contactHR@harmonia.com.