Sr. Executive Assistant

Are you an experienced Executive Assistant who thrives in a fast-paced environment, enjoys staying five steps ahead, and knows how to navigate the details that keep a busy executive running smoothly? We're looking for a proactive and highly organized professional to support our CEO and Executive Team with efficiency, discretion, and polish.

This is more than an administrative role - you'll be a trusted partner, helping manage the rhythm of the CEO's day, board interactions, and strategic initiatives. If you love keeping things on track, solving problems before they arise, and making complex coordination feel seamless, we'd love to hear from you.

What Will You Do?

• Serve as a key partner to the CEO and provide administrative support to the broader Executive Team.
• Create and edit high-quality presentations using PowerPoint, emails, and communications.
• Manage calendars, coordinate meetings, and arrange logistics for internal and external engagements.
• Coordinate domestic and international travel, including detailed itineraries and real-time adjustments.
• Prepare and distribute materials for Board of Directors meetings, including agendas and presentations.
• Support the planning and execution of Board meetings, committee sessions, and executive dinners.
• Draft, edit, and proofread communications and presentations on behalf of the CEO.
• Maintain organized digital and physical filing systems with a focus on confidentiality.
• Manage the CEO's office operations, including office supplies, workspace organization, and technology support.
• Collaborate on special projects and cross-functional initiatives that impact executive leadership.
• Build strong relationships across the company and with external stakeholders to support seamless communication.

How Will You Get There?

• High school diploma required; bachelor's degree strongly preferred.
• 8+ years of administrative experience, including 5+ years supporting C-level executives or senior leadership.
• Advanced proficiency in Microsoft Office Suite, especially PowerPoint and Outlook.
• Expertise in managing executive calendars, travel, and board-level materials.
• Strong written and verbal communication skills, with experience drafting professional correspondence.
• Excellent organizational skills with the ability to multitask and prioritize in a fast-paced environment.
• Experience handling confidential information with a high degree of discretion and professionalism.
• Proactive problem-solver who can anticipate needs and take initiative.
• Strong interpersonal skills and the ability to build trust across teams and leadership levels.
• Comfortable adapting to change and managing evolving priorities with grace.