Accounts Payable Specialist

Responsible for receiving, verifying, processing and reconciling invoices. Performs weekly payment runs.

REQUIREMENTS AND RESPONSIBILITIES:

• Processes all aspects of the accounts payable function, including obtaining approvals for non-purchasing vendor invoices. Accurately codes and enters invoices into SAP in accordance with departmental policies and deadlines. Identifies and resolves discrepancies prior to processing.
• Responds to vendor inquiries regarding payments via email and phone in a timely and professional manner.
• Prepares and schedules weekly payment runs (check and ACH) for vendor invoices and internal payment requests due for payment. Submits approved payment run files to the bank.
• Monitors vendor discounts
• Supports Controlling in Germany with bank reconciliations by forwarding daily transaction details and a weekly Excel summary.
• Assists in reconciling and posting monthly American Express administrative transactions.
• Scans and attaches supporting documentation to SAP transactions.
• Maintains organized and up-to-date Accounts Payable records and manages the AP inbox.
• Verifies and enters vendor banking details into SAP in accordance with internal controls.
• Assists in maintaining the vendor master database, including collecting W-9s and other required IRS documentation.
• Monitors the daily activity of the operating checking account; saves or prints debit transactions for Bookkeeping in Germany and credit transactions for Revenue Accounting.
• Reviews vendor invoices to identify applicable Illinois Use Tax. Prepares and reconciles monthly Use Tax reports to ensure accurate and timely reporting.
• Promotes and models RWMIC Core Values in all interactions and responsibilities.

ADDITIONAL RESPONSIBILITIES:

• Assists with annual financial audit preparation.
• Assists with miscellaneous accounting tasks.
• Aware of and complies with the RWMIC Quality Manual and regulations & requirements as they apply to this job type/position.
• Completes all planned Quality & Compliance training within defined deadlines.
• Other duties as assigned by the Accounting Manager

QUALIFICATIONS:

• A.A. or A.S. in Accounting or Finance preferred.
• 2+ years of previous accounting related experience.
• Knowledge and understanding of standard A/P best practices, policies and regulations.
• Knowledge of maintaining general ledgers and good bookkeeping skills.
• Great attention to detail is necessary.
• Ability to maintain a high level of confidentiality concerning financial and personal information.
• Strong analytical and problem-solving skills.
• Good verbal and written communications skills.
• Excellent time management skills, ability to prioritize workloads and good organizational skills.
• Proficiency in SAP is preferred
• Good PC skills and familiarity with MS excel, word, and outlook.
• Experience with and understanding of multi-cultural and multi-generational differences and the ability to work within this environment is crucial for successful employment.
• The following physical demands are required:
• Stand/Sit/Walk 8 hours per day.
• RWMIC offers annual Immunizations for Hep B and Flu Shots to all RWMIC employees. RWMIC employees have the responsibility to themselves and the company to consider receiving these immunizations.
• All RWMIC Employees have the responsibility to themselves and the company to work safely.

WORK@WOLF

We offer competitive wages and a comprehensive benefits package, which includes:

• 401 (k) Retirement Savings Plan and Trust w/Matching Program
• Medical Insurance, Dental and Vision Insurance
• Company Paid Life & Disability Insurance
• Paid Time Off
• Paid Parental Leave
• Telecommuting
• Flexible Schedules
• Tuition Reimbursement
• Wellness Program
• Flexible Spending Accounts
• Unpaid Time Off

At Richard Wolf, we believe in creating a workplace where everyone has the opportunity to thrive. We are committed to providing equal employment opportunities to all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or any other legally protected status. We welcome all qualified candidates to apply for open positions.