New

Academic Program Coordinator

University of Georgia

retirement plan

United States, Georgia, Athens

Jul 21, 2025

Posting Details

Posting Number	S13903P
Working Title	Academic Program Coordinator
Department	Law School-General
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday-Friday, 8AM to 5PM Occasional evenings
Advertised Salary	$56,000 - $59,000, Commensurate with Experience
Posting Date	07/21/2025
Open until filled	No
Closing Date	07/29/2025
Proposed Starting Date	08/11/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Office/Clerical Lead
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications
Position Summary	The role is responsible for providing high-level administrative support to assigned faculty. This position requires strong communication skills, sound judgment, attention to detail and a commitment to serving others with integrity. Key responsibilities include managing calendars, handling correspondence, answering and directing phone calls, preparing reports and presentations, maintaining filing systems, as well as serving as the primary administrative point of contact for the Law School's undergraduate minor, MSL program, and faculty colloquium events. The role also supports workflow and project coordination, ensures adherence to organizational standards, and contributes to process improvements.
Knowledge, Skills, Abilities and/or Competencies	Customer service orientation Problem-solving skills Communicate effectively and professionally both verbally and in writing Strong attention to detail Comfort with complex computer tasks Process and handle confidential information with discretion Skill in service orientation by actively looking for ways to help people
Physical Demands	Type and sit at a computer for long periods of time Lift up to 25 pounds on an intermittent basis
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Undergraduate & MSL Program Support

Teaching Assistant Management: Assist and resolve TA questions; assist with onboarding; and schedule weekly meetings for class material review.
eLC (eLearning Commons) Management: Accurate and timely management of eLC; troubleshoot any issues, design class pages (including content)
Exam Support: Assign and communicate blind grading numbers; coordinate with the University DRC; provide exam instructions; distribute exams; arrange and coordinate make-up exams.
Academic Support: maintain records of attendance, special events, and grades; maintain a list of accepted Minor students; develop grade tracking forms; prepare files for Athena uploads; monitor student enrollment for the Minor in Athena; assist with curriculum change forms; finalize and verify enrollment in Minor with UGA School of Law Registrar and the UGA Registrar's Office.
Student Communication: Serve as a point of contact for students registered in the Minor; answer questions about the Minor, class materials, and general inquiries, or direct them to the appropriate party.

Percentage of time

Duties/Responsibilities

Instructional Support Lead

Serve as subject matter expert and establish standards for faculty instructional support for the School of Law Administrative team. This includes training new employees, preparing written training materials, and best practices.
Assists faculty (and visitors of faculty) with travel authorizations, arrangements, and expense reimbursements.
Work with IT to ensure that both office equipment and equipment belonging to faculty are operational.
Maintain calendar/schedule for faculty as needed.
Assists other faculty and administrative staff.
Greets individuals calling in person or by telephone; provides information; takes and delivers messages; maintains appointment schedules; makes travel arrangements.
Maintains and anticipates the need for appropriate office supplies.
Other duties as assigned.

Percentage of time

Duties/Responsibilities

General Support

Provides instructional support by assisting with preparing, distributing, collecting, and organizing class materials and syllabi, post information and announcements to the eLc site, and order course books or textbooks.
May prepare seating charts, attendance records, distribute/collect exams or other graded materials, entry and verification of grade calculations.
Facilitate letters of recommendation by faculty.
Coordinate and assist with take-home exams.

Percentage of time

Duties/Responsibilities

Research Support

Transcribes, types, prints, proofreads, formats, and corrects drafts and final versions of manuscripts, reports, documents, correspondence, scholarly articles and mailing lists for assigned faculty.
Supports research and service responsibilities of assigned faculty by obtaining and organizing information, preparing reports, and maintaining files.
Creates and maintains appropriate files; processes paperwork for clerkships.

Percentage of time

Duties/Responsibilities

Director of the Undergraduate Minor Executive Support (15%)

Manage and maintain the Director of the Undergraduate Minor's calendar, including scheduling student meetings.
Admissions Support: field admissions questions regarding the minor and fellowship; process related communications with the Minor enrolled students;
Support the Director with fellowship applications, including compiling materials.
Create and manage a database of undergraduate organizations, academic programs, and courses.
Reporting: compile and prepare data reports, memos, charts, and timelines related to the Minor, enrollment numbers; provide statistical data on the Minor as requested.

Percentage of time

Duties/Responsibilities	Event Support Provides support for events hosted by the School of Law and for faculty colloquium events by assisting with setup, being active and available during events, and clean up. Coordinate room reservations, catering, parking, announcements, IT services for events; Process all related financial transactions for events within 30 days of the event.
Percentage of time	5