New

Assistant, Business Services Recruitment - Americas

White & Case LLP
vision insurance, parental leave, 401(k)
United States, Florida, Tampa
Jul 22, 2025
Assistant, Business Services Recruitment - Americas Firm Summary White & Case is an elite global law firm serving leading companies, financial institutions, and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be. With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work. It's not just about our global network of offices and shared services centers; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work. Our lawyers are globally minded, enterprising, collaborative, and committed to excellence. Our people represent 90 nationalities and speak 80 languages. Position Summary The Business Services Recruitment Assistant will play a key role in supporting all stages of the recruitment, helping elevate our Business Services recruitment to be a best-in-class function. This position will support talent strategies, ensure data integrity within our tracking systems, communicate with stakeholders, and help build strong candidate pipelines for multiple business functions across all our US offices. The ideal candidate will have excellent client relationship management skills and outstanding professional presence while balancing stakeholder and candidate relationships. They will need strong time management, organization and process driven skills while supporting multiple requisitions. This position also has a high focus on attracting and retaining top talent by providing a positive candidate experience, maintaining regular candidate communication, overseeing interview scheduling and providing feedback to each candidate in a professional and timely manner. The role requires an individual who continuously strives to cultivate a proactive recruitment process that is engaging, strategic and efficient. Duties and Accountabilities¹ Support various stages of the recruitment process across multiple requisitions (e.g., job postings, applications, pipelining, interviews, candidate management, offer management, agency engagement etc.) Proactively identify and address recruitment challenges; provide regular updates to relevant Recruitment and Hiring Managers on requisitions aligned with specific function Manage all aspects of agency engagement, including fee agreements, preferred vendor tracking, kickoff calls, and ongoing communication Oversee candidate scheduling logistics, including collecting availability, coordinating with agencies, arranging interviews, and greeting candidates via Teams Review candidate resumes to assess qualifications, experience, and fit for open roles Collaborate with Hiring Managers, cross-function teams and key stakeholders to ensure we proactively meet their hiring needs and goals Assist in generating market intelligence, develop deep expertise as a subject matter expert, and promote recruitment best practices Support recruitment initiatives across the Business Services and Experienced Legal Recruitment team (e.g., branding initiatives, LinkedIn utilization and expansion, sourcing efforts, etc.) Ensure ATS and recruitment reporting are accurate and proactively share data-centric updates with internal stakeholders Coordinate offer-related processes across various departments, including immigration, conflicts, legal, compensation, and mobility Qualifications Minimum of one (1) year of recruitment or administrative support experience in a professional services environment Strong technical skills on the following applications: Outlook, Word, Excel, PowerPoint; knowledge of Applicant Tracking Systems Strong attention to detail with solid administrative and organizational skills Excellent customer service and relationship-building abilities to deliver a high-quality experience for both candidates and stakeholders Demonstrates a proactive, growth-oriented mindset with a willingness to take on challenges and embrace new approaches Collaborative team player, committed to contributing to recruitment strategies within the Business Services and Experienced Legal Recruitment teams Strong business acumen, with excellent verbal and written communication skills Effective time management skills to balance multiple priorities, manage projects, and meet expectations of both candidates and hiring managers Self-motivated, results-driven, and able to thrive in a fast-paced, deadline-driven environment Committed to fostering a fair recruitment process and workplace Flexibility to work overtime, including evenings, as required Location and Reporting This role is based in our Tampa office. This role reports to the Business Services Recruitment Manager - Americas. Equal Opportunities White & Case is an Equal Employment Opportunity (EEO) employer and is committed to a fair workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com. Benefits at White & Case White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible. The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment. ¹The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties. Primary Location : United States-Tampa Expected Workplace : Onsite Job Posting : Jul 21, 2025, 8:15:19 PM