Research Operations Manager

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Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Department of Public Health Sciences (PHS) in the Penn State College of Medicine (COM) is seeking applicants to fill the Research Operations Manager role.

Under the direction of the Department Chair, the Director of Operations is a senior-level departmental position that oversees the management of all the administrative, operational, and financial activities of PHS. This position collaborates closely with the Department Chair in strategic planning related to our missions of research, education, and outreach. In collaboration with the department Chair and COM Controller's office, this position will also be responsible for budget development and tracking. Responsibilities include management of all fiscal operations for the department, working with the pre-award team on infrastructure development and the post-award team for financial needs for project implementation, and overseeing the annual budget planning and preparation process. Responsibilities also include oversight of all administrative support and general operations of the department, proactively addressing employee issues for a smooth workflow and allowing for a safe and respectful environment to foster excellence. This position will also act as a liaison with internal and external customers, sponsors, and key stakeholders.

Primary responsibilities include but are not limited to:

• Develop and implement departmental policies and procedures to improve the operational flow of departmental activities.
• Provide fiscal and operational oversight of all departmental operational, human capital, and project-specific funding.
• Develop strategic plans and make recommendations to meet departmental goals and overcome challenges.
• Practice sound leadership principles and continually seek out and implement best practices.
• Work with the Controller's Office to oversee budgets and infrastructures for all research projects following federal and Penn State policies and guidelines; provide education to faculty and staff on policy adherence, best practices/business tactics, fiscal management and allocation of expenses.
• Act as liaison to both internal University departments and offices as well as external sponsors, vendors and key stakeholders for negotiations, clarifications and overall communications for contractual issues.

The successful candidate must be highly motivated, organized, and detail-oriented while having professional written and verbal communication skills, excellent interpersonal skills, and a collaborative spirit. The ability to coordinate several projects simultaneously is essential and the willingness to adapt to dynamic situations will be critical.

Work Arrangements:

Although this position offers a flexible work arrangement that combines remote and on-campus work, the expectation is that 2-3 days will be spent on-site per week. Questions related to flexible work should be directed to the hiring manager during the interview process.

Application Information:

Both a cover letter and resume must be submitted to be considered for this position.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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