Description
West Virginia University Extension Service is currently accepting applications for a Program Coordinator - 4-H Systems Administrator. About the Opportunity This position provides comprehensive leadership and management for the 4-H Youth Development program's online systems and data as well as Extension reporting systems. They ensure efficient participant management, accurate program reporting and impact analysis, robust technical support and training for all users, effective digital communication, and essential support for youth protection and volunteer development, all while serving as a key liaison for technology vendors and strategic system enhancements. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
- 37.5-hour work week
- 13 paid holidays (staff holiday calendar)
- 24 annual leave (vacation) days per year (employee leave)
- 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
- WVU offers a range of health insurance and other benefits
- 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
- Wellness programs
What you'll do:
Systems & Vendor Management
- Systems and Data Administration: Provides leadership and daily management for all state-level 4-HYD online systems and data, encompassing electronic participant enrollment, registration, reporting, and supporting the administration of Extension reporting platforms for spatial data management and analysis.
- Vendor and Technology Liaison: Serves as the primary project lead and liaison with the 4-H data management system vendor and other collaborating states. Represents West Virginia on system modifications, new features, and reporting requests. Collaborates with the 4-H data management company, reporting software vendors, and the WVU Extension Office of Technology to resolve system issues in alignment with WVU policies.
Reporting, Data Integrity & Strategic Planning
- Reporting and Data Integrity: Leads and manages reporting strategies through the 4-H data management system, assessing trends in enrollment and event participation to prepare state-wide documentation of 4-H program impacts. Ensures data integrity and accuracy by reviewing annual 4-H year reports, impact statements, key stakeholder reports, and the annual 4-H insurance policy. Generates spatial reports and maps from Extension reporting mechanisms for enhanced program visualization and impact analysis, providing data to faculty, staff, administration, and support units.
- Strategic Planning and System Enhancement: Evaluates and assesses online system and data management needs, including the potential for integrating new Extension reporting functionalities or datasets, and recommends changes to the supervisor. Plans and develops methods and procedures for implementing appropriate online systems and data management efforts, including new Extension reporting applications or spatial data workflows. Assists in establishing program goals and assessment tools, incorporating Extension reporting metrics and spatial analysis.
Web Content, Communications & Program Support
- Web Content and Digital Communications: Manages state-level web content development and maintenance for the 4-HYD program unit, ensuring information is up-to-date and accurate. Coordinates the 4-HYD program's event calendar online. Provides technical assistance and dissemination support for state-level 4-H communication platforms, including creating social media content to market programs and activities. Manages the 4-H Youth Development vanity email resource account.
- Team Collaboration and Professional Development: Attends on- and off-campus meetings, representing 4-H on issues related to data management systems, web content, and digital marketing. Serves on committees, working groups, and task forces as directed. Participates in professional development sessions relevant to the position.
- Youth Protection and Volunteer Support: Contributes as a member of the 4-HYD team responsible for volunteer and young adult youth protection vetting, including finalizing vetting components, sharing updates, supporting trainings, and reviewing requirements. Also assists with volunteer training and development by collaborating on hosting trainings and disseminating resources.
Qualifications
- Bachelor's degree in a related field
- A minimum of two (2) years of experience working in an administrative capacity and/or in online and data management systems.
- Any equivalent combination of related education and/or experience will be considered.
- All qualifications must be met by the time of employment.
Knowledge, Skills & Abilities
- Demonstrated ability to establish and maintain cooperative working relationships among all levels of employees within the organization.
- Demonstrated ability to apply solid judgment, discretion and initiative in performing a variety of complex administrative tasks.
- Demonstrated ability to apply solid judgment, discretion and initiative in performing a variety of complex administrative tasks.
Preferred Qualifications
- Experience in 4-H or Extension programs.
- Experience in online and data management systems
- Experience in higher education
- Experience in customer service
- Knowledge of WVU related systems
About WVU
West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees. From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures. At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers. Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu. West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.
Job Posting
:
Jul 22, 2025
Posting Classification
:
Non-Classified
Exemption Status
:
Exempt
Benefits Eligible
:
Yes
Schedule
:
Full-time |
West Virginia University
paid holidays, sick time
Jul 23, 2025