Posting Details
POSTING INFORMATION
| Internal Title |
Administrative Coordinator of Graduate Programs |
| Position Type |
Classified |
| Faculty / Non-Faculty / Administration |
Non-Faculty |
| Pay Band |
5 |
| Level |
5 |
| Department |
School of Education Admin |
| Job Purpose |
The Administrative Coordinator for Graduate Programs in the School of Education will play a key role in supporting the daily operations and administration of seven master's programs and the inaugural Doctor of Education degree. This individual will be responsible for managing student services, coordinating faculty support, overseeing program logistics, and ensuring compliance with university policies. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced academic environment. |
| Minimum Requirements |
- Bachelor's degree in education, or a related field; master's degree preferred.
- Minimum five years of administrative experience in higher education.
- Strong organizational and communication skills.
- Proficiency in Microsoft Office Suite and experience with student information systems such as Banner, Degree Works, Tableau, and Cognos.
- Ability to work independently, problem-solve, and maintain confidentiality.
- Knowledge of graduate education policies and procedures (especially at the doctoral level).
Candidates with an equivalent combination of experience and/or education are encouraged to apply. |
| Required Knowledge, Skills and Abilities |
- Serve as the primary point of contact for students, faculty, and staff regarding program-related inquiries.
- Coordinate admissions processes, including application tracking and follow-up, and communicating with prospective and admitted students.
- Manage student records, enrollment data, and program milestones to ensure timely completion of degree requirements.
- Support faculty with course scheduling, classroom assignments, and material distribution.
- Organize meetings, events, and workshops for the doctoral program, including orientations, dissertation defenses, and professional development sessions.
- Assist with budget tracking, financial transactions, and expense reporting.
- Ensure compliance with university policies, accreditation standards, and other regulatory requirements.
- Maintain program documentation, handbooks, and website updates.
- Provide administrative support for grant applications, research initiatives, and special projects as needed.
- Handle other duties as assigned to support the efficient operation of all SOE graduate programs.
|
| Additional Comments Regarding Position |
The candidate must be local and able to work on campus regularly. Certain times during the year, night and weekend work may be required. Flexible work arrangements, including hybrid options, may be supported. |
| Special Instructions to Applicants |
For consideration, applicants should include a cover letter, resume or CV, and contact information for two referents. Questions regarding the position can be directed to Dr. Keonya Booker, Search Committee Chair, at bookerkc@cofc.edu. Review of applications will begin immediately, with an anticipated start date of September 1, 2025. To learn more about the School of Education and its graduate programs, visit https://charleston.edu/school-education/graduate-programs/index.php.
Please complete the application to include all current and previous work history and education. A resume only will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
*Salary is commensurate with education/experience which exceeds the minimum requirements.
Offers of employment are contingent upon a successful background check.
All applications must be submitted online
https://jobs.cofc.edu. |
| Salary |
*$47,717 - $56,670 |
| Posting Date |
07/24/2025 |
| Closing Date |
08/08/2025 |
| Benefits |
- Insurance: Health/Dental/Vision
- Life Insurance
- Paid Leave: Sick/Annual/Parental
- Retirement
- Long Term Disability
- Paid Holidays
- Free CARTA Bus Service
- Employee Tuition Assistance Program (ETAP)
- Employee Assistance Program (EAP)
- Full Benefits Package - Click Here
|
| Open Until Filled |
No |
| Posting Number |
2025103 |
| EEO Statement |
The College of Charleston is an equal opportunity employer and does not discriminate against any individual or group on the basis of sex, gender (including gender identity and/or expression), pregnancy, race, religion, color, national origin, age, disability, military or veteran status, sexual orientation, genetic information, and other classifications protected by applicable federal, state, and local laws. For more information, please visit
eop.cofc.edu. |
| Quicklink for Posting |
https://jobs.cofc.edu/postings/16956 |
Job Duties
Job Duties
| Activity |
Handle communications with prospective students and applicants through email, phone, and in-person visits. Enter admissions data into systems such as TargetX, Banner, and SharePoint. Organize and maintain all admissions-related materials. |
| Essential or Marginal |
Essential |
| Percent of Time |
30 |
| Activity |
Track applicant progress, follow up on incomplete applications, and prepare and distribute complete application files to the appropriate graduate program committees. |
| Essential or Marginal |
Essential |
| Percent of Time |
30 |
| Activity |
Oversee student records, track enrollment information, and monitor program milestones to support the timely fulfillment of degree requirements. Support faculty with course scheduling to include cross-listed courses with undergraduate sections, classroom assignments, and material distribution. |
| Essential or Marginal |
Essential |
| Percent of Time |
20 |
| Activity |
Serve as a representative of the institution at graduate fairs, conferences, and recruitment events. Partner with financial aid and student services to ensure a seamless onboarding and student experience. |
| Essential or Marginal |
Essential |
| Percent of Time |
10 |
| Activity |
Manage operating budgets and purchasing for graduate programs. |
| Essential or Marginal |
Essential |
| Percent of Time |
10 |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- *
How did you hear about this employment opportunity?
- Chronicle of Higher Education
- CofC - Alumni Career Services
- College of Charleston Website
- Diverse: Issues in Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- Indeed.com
- Internal Job Posting
- jbcjobs (Joint Base Charleston Military & Family Readiness)
- Job Fair
- LinkedIn
- Monster.com
- Personal Referral
- Post and Courier
- Public Job Posting
- SC Works (SC Department of Employment and Workforce)
- Twitter
- Word of mouth
- Other
- The Society for College and University Planning
- National Labor Exchange
- CareerBuilder
Required Documents
- Resume
- Cover Letter / Letter of Application
- Reference List
Optional Documents
- Other Document
- Other Document 2
- Other Document 3
- Form DD 214
|
College of Charleston
*$47,717 - $56,670
life insurance, paid holidays, long term disability, tuition assistance
Jul 24, 2025