Accounting Coordinator

Position Purpose: Provide financial information to management on a timely basis in established format that allows for effective decision making.

Job Duties: A/R & A/P

* Manage Accounts Payable and Receivable in accordance with the cash flow requirements of the business.

* Scan incoming checks for deposit. Scan and file paid AP supporting documents.

* Enter all customer payments.

* Reconciliation of invoices with purchase orders and packing slips. Research and correct discrepancies as needed.

* Send out monthly customer statements and collect past due balances.

* Checks credit references for potential new customers.

• Information Analysis

* Generate weekly and monthly scorecard. Provide accurate data for the weekly cash flow forecast, AR aging and AP forecast. Sends out weekly check run for approval by Director of Finance.

* Maintain vendor 1099 data, prepare annual 1099-MISC and 1099-Int as needed with 1096 transmittals reviewed by Controller

Key Outcomes:

* Processing payments within vendor terms taking advantage of discounts available.

* Daily recording of cash collections and invoicing customers.

* Timely reporting of weekly and monthly reports.

* Review of purchasing practices and opportunities to identify opportunities for changes that benefit the company.

Key Deliverables:

* Assist in preparing reconciliations as part of the Month End Close by the 10th of the following month.

* Prepares monthly metrics reporting by the 15th of the following month.

* Verify procedural documentation for role on a quarterly basis to ensure accuracy.

Job Competencies

Attention to detail: Achieves thoroughness and accuracy when accomplishing a task. Identifies and addresses discrepancies and inconsistencies in a process, product, or situation.

Accountability/ Dependability: Focuses on desired outcomes and how best to achieve them. Gets the job done. Assumes responsibility and accountability for successfully completing assignments or tasks; can be counted on to deliver consistent and high quality results.

Job / Technical Knowledge

• Demonstrates a broad understanding of the job and is viewed as a subject matter expert. Effectively applies knowledge and leverages resources to deliver high quality products/service.
• Efficiency: Able to produce significant output with minimal wasted effort. Strong time management skills with the ability to organize, delegate, and complete multiple concurrent task sets.
• Problem Solving & Decision Making: Identifies and understands issues, problems and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.
• Teamwork: Reaches out to peers and cooperates with supervisors to establish an overall collaborative working relationship

Job Requirements

Education, Experience, Certifications, Licenses High school diploma or GED is required. Associates degree is preferred. Minimum of 1 year prior experience in Accounting preferred. Proficiency with accounting software, ERP, MS Office Suite and Windows environment. Ability to maintain a high level of confidentiality.

Language Skills: Ability to read, analyze, and interpret common technical documents; such as, purchase orders, invoices, packing slips and travelers. Ability to interface with internal customers, external customers and outside vendors via electronic communications and in person, in a professional manner.

Mathematical Skills: Intermediate to advanced math skills such as, addition, subtraction, percentages, and fractions, are required to perform accurate price verifications and note contract payment terms. May assist in the creation of departmental and project budgets.

Reasoning Ability: Ability to define problems, collect and compare data, identify contract discounts and schedule timely payments. Ability to solve advanced problems and deal with a variety of options in complex situations.

Physical Demands: This is a largely sedentary role; however, standing for periods is required. Requires the ability to lift files, open filing cabinets, bend, turn, and lift office products or supplies weighing up to 20 pounds.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Precinmac is committed to maintaining a work environment free from discrimination based on race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information, or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.