Office Specialist - Teaching and Learning

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Assists the Chairperson and office staff in carrying out the day-to-day administration, secretarial, and clerical tasks in the Department of Teaching and Learning.

• Provides clerical and administrative support to the departments. Greets students, visitors, and the general public in a professional manner. Answers Departmental phone and monitors Departmental email inbox. Provides information to students regarding location of departments, courses, faculty, advisors, override and admissions. Generates certificate for STEM Math, Science Programs, and Quality Counts Cohort Program. Trains and supervises graduate assistants Federal Work Study employees in office procedures. Helps to organize and/or attend any meetings as requested. Maintains office copier/printer supplies.
• In the absence of the Office Manager. Coordinates travel arrangements and expense reimbursements for faculty, TA's, and Doctoral Students in the absence of the Office Manager.
• In the absence of the Office Manager, serves as an University card user for departmental transactions. Adheres to University credit card policies and procedures.
• Collects and maintains department information, including faculty office hours, contact information and syllabi. Serves as SPOTs (course evaluation survey) Liaison for the Department. Assist with textbook adoption, attestation, and grade submission requirements.
• Works closely with Program Leaders, Undergraduate and Graduate Program Directors, and Chairs to compile semester course offerings across multiple campuses and online platforms. Maintains course records, updates changes, and monitors classroom allocations in coordination with Space and Scheduling. Facilitates communication with the department of Teaching and Learning for special event room bookings. Provides Chairperson with necessary updates and data during registration period. Provides class permissions as necessary.
• Provides instructions and employment information to new instructors. Creates Initial contract teaching requests forms (ICT) for new adjunct hires, informing Office Manager that ITC form has been initiated. Prepares files for Adjunct/Overload Contracts and Dual Enrollment courses based on schedule.
• Provides support in the faculty and adjunct credentialing process that includes requesting official transcripts and CV.

High school diploma or GED and four (4) years office or related experience providing administrative support, or coordinating functions of an office or department; OR an equivalent combination of relevant education and/or experience.

• Customer service experience.
• Effective organizational skills

Staff

• Begin time: 8:30 AM
• End time: 5:00 PM

Expanded Background Check

• Travel to FIU Campus
• Ability to travel locally

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:

• Veterans with a VA service-connected disability
• Spouses of veterans with permanent and total service-connected disability
• Honorably discharged veterans with wartime service.
• Unmarried widow or widower of a veteran who died as a result of a service-connected disability
• A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.

Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.

If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305-348-2500.
For additional information on Veterans' Preference, visit http://www.floridavets.org/.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.