Project Coordinator

Job Summary:

The Department of Surgery (DOS) full-time Project Coordinator will oversee projects while aligning with project management best practices and a robust understanding of DOS goals. This position will serve as a subject matter expert and key advisor leading cross-functional project teams to execute on Departmental strategic objectives, key initiatives, and operational goals. This role involves managing timelines, tracking milestones, resolving or escalating any issues that arise, and preparing reports and presenting updates to leadership. This position plays a vital role in enhancing the Department's effectiveness and efficiency by ensuring transparent and streamlined project execution.

Supervision Received: Operations Manager

Supervision Exercised: None

Duties: This description is a summary only and describes the general level of work being performed; it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to edit duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Project Management (35%):

• Serve as the subject matter expert and key advisor for special projects in the DOS, collaborating with cross-functional teams and executive leaders to develop comprehensive project plans and prioritization.
• Build and maintain productive relationships with internal and external partners.
• Provide expert guidance to teams throughout the execution of project plans, ensuring successful delivery of outcomes on schedule and within budget.
• Gather and distribute necessary data and analytics to support projects.
• Develop business intelligence tools and systems to report on key metrics, collect essential information from stakeholder meetings, and generate insightful reports and recommendations.
• Identify and implement improvements in project management processes, leading change management efforts to enhance practices continuously.
• Ensure project teams and the DOS are updated on progress by establishing effective communication channels, promoting transparency, reporting on outcomes and quality measures, and acknowledging achievements and milestones.

Communications (15%):

• Collaborate with the Communications Team to develop project-specific marketing efforts and branding, brochure, web, and newsletter content.
• Manage and maintain the DOS public-facing website ensuring accuracy, relevancy, functionality, and alignment with organizational goals, and branding and accessibility standards.

Project Coordination & Planning (50%):

• Collaborate with project teams to develop project scope, plan, deliverables, etc.
• Provide project management and coordination support, which includes oversight of all project tasks, timelines, resources, etc.
• Track the progression of ongoing projects and provide/develop reports as needed.
• Hold project teams accountable and provide support in removing barriers.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 2-3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a world-class medical destination at the forefront of transformative science, medicine, education, and patient care. The campus encompasses the University of Colorado health professional schools, more than 60 centers and institutes, and two nationally ranked independent hospitals - UCHealth University of Colorado Hospital and Children's Hospital Colorado - that treat more than two million adult and pediatric patients each year. Innovative, interconnected, and highly collaborative, the University of Colorado Anschutz Medical Campus delivers life-changing treatments, patient care and professional training, and conducts world-renowned research fueled by over $650 million in research grants. For more information, please visit: www.cuanschutz.edu.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• A bachelor's degree in business, business administration, social sciences, healthcare administration, or a directly related field from an accredited institution.
• Three years of professional-level experience in an administrative, operational, or business support role in an academic, healthcare, and/or business-related environment providing extensive, diverse, and progressively responsible project coordination or management.

A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Demonstrated success managing multiple enterprise projects in a complex organization.
• Prior work experience in an academic healthcare system.
• Knowledge of CU Medicine, UCH, and/or University of Colorado policies, rules and regulations, and administrative structure.
• Project management certification (e.g., PMP, Prince2).

Knowledge, Skills and Abilities:

• Exceptional attention to detail and time management skills.
• Ability to manage conflicting and changing priorities.
• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding critical thinking, problem-solving, and customer service skills.
• Highly organized, proactive, self-starter, able to work independently, prioritize tasks, and meet deadlines.
• Skilled in using project management software (e.g., Asana, ClickUp, Jira, Smartsheet).
• Experienced with Microsoft Power BI.
• Experienced in managing websites using Sitefinity.
• Familiar with QGenda.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Jacqueline Pelle, jacqueline.pelle@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until August 2, 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $65,610-$83,456.

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.