Research Coordinator II - Engineering & Computing

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

The Research Coordinator II is responsible for managing the day-to-day operations of assigned research projects. Serves as a central liaison among principal investigators, students, university departments, partner institutions, and external collaborators. Supports administrative functions, procurement, budget tracking, event coordination, digital communications, and reporting. Coordinates outreach initiatives and internal process improvement to ensure efficient project execution

• Manages the day-to-day operations of assigned projects, overseeing outreach efforts, research activities, and ensuring timelines, deliverables, and event schedules are effectively maintained.
• Serves as a primary liaison among the Principal Investigator (PI), Co-Principal Investigator (Co-PI), students, FIU departments, partner institutions, collaborators, and, when applicable, external advisory committees to facilitate seamless project execution.
• Collaborates with key project personnel, including students and postdoctoral researchers, to coordinate activities and ensure alignment with project goals.
• Prepares briefing materials, schedule meetings and calls, and support the PI and Co-PI with timely information and documentation to ensure readiness for all engagements.
• Oversees purchasing duties and PCard transactions related to project needs, ensuring all reconciliations are completed in a timely and policy-compliant manner.
• Assists in procuring supplies, services, and equipment essential for project success, while tracking orders and addressing any budget-related concerns.
• Coordinates the PI and Co-PI with travel arrangements, including obtaining authorizations and preparing post-travel expense reports for conferences and related trips.
• Take detailed weekly meeting minutes for both research and outreach activities, circulate drafts, and incorporate accurate feedback for reference.
• Assists in the preparation and submission of quarterly and annual reports that summarize activities, outcomes, and progress across projects.
• Work closely with relevant personnel to ensure proper documentation, reconciliation, and timely submission of reports and budgets.
• Oversees social media channels and project websites for assigned projects, creating and scheduling content to promote events, updates, and accomplishments as well as engaging with partner organizations, student groups, and promoting activities through digital flyers and email communications.
• Coordinates special project events such as technical workshops, recruitment sessions, and partner meetings while ensuring logistical arrangements are handled in advance.
• Monitors and follows up on outstanding tasks and action items to maintain progress and workflow efficiency.
• Designs and implements internal administrative procedures to enhance operational efficiency and support ongoing project needs.

Bachelor's degree and three (3) years of experience.

Administrative

• Begin time: 8:30 AM
• End time: 5:00 PM

Expanded Background Check

• Ability to work flexible hours as needed.
• Ability to travel locally
• Ability to Travel to FIU Locations and/or FIU Campuses.
• This position is funded by an external funding source (e.g. a grant or contract).

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding nondiscrimination, contact FIU's Office of Civil Rights Compliance and Accessibility at 305.348.2785 or email ocrca@fiu.edu.